Quality Data Specialist (Wine industry)

Stellenbosch - South Africa

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Our client is seeking a Quality Data Specialist based in Stellenbosch Cape Town. The ideal candidate will have experience in data management specification control and laboratory systems preferably within the food or beverage manufacturing sector. Strong knowledge of ERP LIMS and Microsoft Excel is essential along with a Diploma or Degree in Information Systems Quality Management Data Science or Food Technology. This is an excellent opportunity for a detail-oriented professional with extensive laboratory knowledge and a passion for quality and data accuracy.

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Research
BASIC SALARY : Market Related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

Grade 12 (Matric).
Diploma or Degree in Information Systems Quality Management Data Science or Food Technology.
35 years experience in data management master data or specification control preferably in food or beverage manufacturing.
Knowledge of BRCGS / IFS data traceability and specification control.
Prior exposure to laboratory data ERP or client portal systems.
LIMS administration or data management systems.
ERP experience (SAGE/SAP) and QMS integration.
Advanced Microsoft Excel and database management.
Extensive laboratory knowledge.

DUTIES:

1. Product Specification Management:

Maintain master product specifications (ingredients allergens analytical targets packaging details).
Ensure all changes are documented version-controlled and approved by relevant departments.
Upload and verify specification data on client/retailer portals and in internal databases.
Perform regular reviews to confirm specification accuracy across documents and systems.
Create QR codes.

2. Portal Administration:

Manage client and retailer portals (e.g. Tesco Aldi Ahold GB IPW Fairtrade).
Upload declarations technical data sheets certificates and COAs.
Track submission SLAs and renewal dates using a controlled portal calendar.
Conduct RFT (Right First Time) verification on each submission.

3. LIMS Administration:

Maintain sample IDs test requests and analytical result uploads in the LIMS.
Ensure linkage of laboratory data to ERP batch numbers and specifications.
Generate verify and archive COA reports and dashboards from LIMS data.
Manage user access permissions and system housekeeping.

4. Data Integrity & System Alignment:

Conduct monthly master data reconciliations between ERP (SAGE) QMS LIMS and portals.
Identify and correct mismatches or obsolete entries.
Implement data validation rules and periodic accuracy checks.

5. Change Control & Version Management:

Manage data change control (new SKUs label specs blends analytical targets).
Maintain master data library and controlled access per department.
Archive old versions in line with document control procedures.

6. Health Safety & Housekeeping:

Comply with company H&S policies and procedures; keep the work area audit-ready.
Conduct scheduled fabrication audits; report findings with owners and due dates.
Complete mandatory H&S training/refreshers; keep records current.

7. Reporting & Data Analytics:

Extract and compile analytical performance and compliance trends from LIMS/ERP data.
Generate routine reports for Quality Operations and Management Review meetings.
Develop visual dashboards for lab KPIs test turnaround time and data accuracy.

8. Continuous Improvement:

Support integration of QMS ERP and LIMS through digital workflows and automation.
Identify process inefficiencies and propose technical solutions.
Support system validation user training and SOP development for digital systems.

HOURS:

Monday to Friday: 08:00 17:00

Should you meet all the requirements apply on our website at today.
Should you not hear back from us within 10 working days please consider your application as unsuccessful. We will retain your credentials for future similar roles.

Required Experience:

Grade 12 (Matric).
Diploma or Degree in Information Systems Quality Management Data Science or Food Technology.
35 years experience in data management master data or specification control preferably in food or beverage manufacturing.
Knowledge of BRCGS / IFS data traceability and specification control.
Prior exposure to laboratory data ERP or client portal systems.
LIMS administration or data management systems.
ERP experience (SAGE/SAP) and QMS integration.
Advanced Microsoft Excel and database management.
Extensive laboratory knowledge.