DISTRICT Director of Business Operations, Full-Time & Full-Year

Work Location: Glenn Loomis Administration Building

CLASSIFICATION: Non-Affiliated Administrator (AN)
Status: Full-Year Full-Time (Salary Exempt)

Contract: Non-Affiliated - Contract Addendum A

Reports to: Assistant Superintendent of Finance and Operations

Longevity degree and technology stipend available consistent with Non-Affiliated Contract Addendum A

Non-Affiliated Administrator Health Insurance Benefits

General Summary:

The Director of Business Operations has primary responsibility for overseeing and managing the districts entire financial infrastructure ensuring accurate reporting budgeting and debt compliance. This position is responsible for financial technology & data management including reporting budgeting and compliance. The Director of Business Operations reports directly to the Assistant Superintendent of Finance and Operations.

Essential Duties and Responsibilities:

This role focuses on the core tools of district finance:

• Maintain Systems: Develop and maintain all district finance and accounting software applications and databases.
• Analyze Data: Conduct data mining and analysis to support financial insights.

The Director is the primary source for financial reports and budget control:

• Financial Reporting: Create all required financial and accounting reports.
• Oversees a variety of district funds and accounts including but not limited to capital projects debt retirement long-term debt fixed assets etc.
• Shared responsibility for cash flow and investment activities including selection of appropriate investment instruments maturities banking and investment services meeting liquidity needs and borrowing activities.
• Supervises payroll operations including compliance with Board policy and federal regulations.
• Budget Oversight: Prepare analyze and monitor the districts budget.
• Budget preparation documentation implementation and audits (internal and external).
• Audit Management: Prepare and analyze the districts audit reports.
• Supervises year-end closing and audit processes relating to fixed assets capital projects debt service and other areas of responsibility.
• Capital Planning: Responsible for bonding and refunding activities including preparation of all documentation and communications to legal authorities rating agencies and investors.
• Assists in recommendations for millage elections including amount timing and providing information to the public.
• Responsible for overseeing all capital project activities including the selection of professional services assisting in monitoring approved building projects and accounting for all financial activity.
• Work closely with Capital Planning and Purchasing to monitor purchase orders and accounts payable related to construction and operations activities.
• Compliance:
• Ensure all transactions are properly recorded according to Generally Accepted Accounting Principles (GAAP).
• Continuing Disclosure Compliance: This is a critical ongoing requirement for municipal bond issuers.
• Debt Compliance Officer: The officer ensures reports are filed on time and through the proper regulatory channels (Municipal Securities Rulemaking Boards EMMA system).
• Tax Compliance (Arbitrage): This relates to the ongoing use of tax-exempt bond proceeds.
• Covenants Compliance: These are promises made to bondholders spelled out in the legal documents (Trust Indenture or Bond Resolution).
• Use of Proceeds Compliance: Bond proceeds must only be spent on the projects and purposes explicitly stated in the official bond documents (the Official Statement).
• Provides staff training related to the districts employee and finance information system and other related databases and software.
• Performs other duties as assigned.

Knowledge Skills and Abilities Required:

1. Bachelors degree in accounting or equivalent required. Masters degree in business finance or related field or Certified Public Accountant designation preferred.
2. Experience in accounting budgeting data processing word processing spreadsheets microcomputers and other office skills required.
3. Working knowledge of the Michigan School Accounting Manual and school district policies.
4. Analytical and organizational abilities.
5. Ability to handle details and maintain accuracy.
6. Interpersonal skills necessary to deal with diverse groups of people staff students and public.
7. Must be able to handle highly detailed tasks under changing intensive deadlines constant interruptions and on multiple concurrent tasks. Must interact with district administrators staff vendors parents community members and other stakeholders.
8. Ability to handle confidential information.

Physical and Mental Requirements:

1. Must be able to report regularly and consistently to the office.
2. Maintain consistent and punctual attendance.
3. The person in this position needs to be able to move about the office setting including stooping or crouching to access file cabinets office machinery etc.
4. Regular use of computer and other office equipment (printer/copy machine etc.)
5. The ability to listen and effectively communicate both written and orally information and ideas to a diverse population.
6. Ability to effectively discern information and formulate appropriate action(s).
7. Ability to think critically and provide appropriate solutions.
8. Ability to work effectively and efficiently in high-stress or conflict situations.
9. Occasionally moves boxes and office supplies weighing up to 20 lbs across the office for various needs.
10. Ability to drive to various locations throughout the district.

Environmental Conditions:

This is a largely sedentary assignment with most duties performed on a computer or phone in a professional office environment. This role routinely uses standard office equipment such as computers phones scanners copiers payroll printers.

Work Schedules:

Must be available for overtime and/or emergency overtime before and/or after regular scheduled workday when necessary.

Background Checks:

The individual selected for this position will be required to pass a criminal history background check.

Required Experience:

Director