OSHA Training DeveloperAdministrator (MAIII)

Springfield, VT - USA

Yearly Salary: USD 65000 - 80000

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary



Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title: OSHA Training Developer/Administrator (Managerial Assistant III)
Division: Administrative Group
Union: N/A
Location: 501 S Second St Springfield IL Sangamon County
Salary: Range $65000 to $80000 annually commensurate with experience
Benefits: experienced instruction relative to Occupational Safety and Health Administration (OSHA) training on both mandatory and elective topics for all employees of the Illinois Secretary of States office; participates in the research development and implementation of OSHA training programs on both mandatory and elective topics prepares training materials updates OSHA training manuals assists with safety compliance in some cases investigating worksites for compliance with local state and federal regulation including but not limited to OSHA; enters all education credits from classes on Secretary of State database; performs Class I LockOut/TagOut Hazard Communication/Silica Mercury Awareness Asbestos and Bloodborne Pathogen (BBP) Class II Hearing protection Confined Spaces Lead Awareness Legionella and BBP and Fire Extinguisher Awareness; get clearances to put in education credits for all employees completion of training; update excel sheet of yearly OSHA; train new hires and contractual employees in OSHA training; work with IT when technical issues arise. Requires lifting carrying pushing and pulling 0 to 25 lbs. Requires travel with occasional overnight stays. Requires a valid Illinois Drivers License.

Duties and Responsibilities:

Participates in the research development selection implementation and preparation for presentations and of OSHA training programs on both mandatory and elective topics for all employees of the Illinois Secretary of States office; develops new OSHA training programs from the manuals to the actual training programs; monitors OSHA laws for any changes resulting in new programs or amendments to existing programs; presents OSHA programs or makes arrangements for outside entities to present OSHA programs.
Assists with safety compliance under local state and federal regulation including but not limited to OSHA and in some cases investigating worksites for compliance local state and federal regulations; prepares any draft documents for filing with local state and federal agencies including but not limited to OSHA to reflect compliance with regulations; maintains OSHA logs to monitor who has taken training programs and follow up to anyone still needed to complete the training; collects OSHA compliance forms which show completion of programs and enter in training database the completion of the program.
Performs training for Class I LockOut/TagOut when required Hazard Communication/Silica Mercury Awareness Asbestos and BBP Class II Hearing Protection Confined Spaces Lead Awareness Legionella and BBP training; Police/Security Guards Fire Extinguisher Awareness LockOut/TagOut Hazard Communication/Silica Asbestos; Warehouse and Motor Pool Fire Extinguisher Awareness LockOut/TagOut Hazard Communication/Silica Asbestos; enters all education credits from classes on the Secretary of State database.
Updates excel spreadsheet of yearly OSHA training; train new hires and contractual employees in OSHA training within the first week of employment; schedule OSHA training(s) with Reliable and follows up on attendance; emails leadership reminders of yearly physical fit test with MOHA.
Enters all data from Reliable & MOHA on Excel spreadsheet and contacts appropriate leadership with results; completes job analysis as needed for Engineers Building Managers Janitors Maintenance Trades; maintains and updates the Safety Data Sheets masters for Engineers Building Managers Janitors and Maintenance Trades as needed.
Completes random safety checks in all buildings throughout the month; compiles safety reports on good and documents what needs to be fixed for follow-up.
Attend weekly Legionella meeting; completes yearly check of OSHA programs and updates as needed; continuous updates of OSHA PowerPoints and videos and updates as needed; works with IT when technical issues arise.
Performs other related duties as required or assigned.

Education and Experience

Requires knowledge skill and mental development equivalent to the completion of four years of college preferably with courses in public or business administration AND three years of professional experience including the development and administration of OSHA mandated training programs and experience handling OSHA regulatory compliance.

Additional requirements may need to be met for applicants to be deemed qualified for individual positions within the class; this may include specific licenses certification or credentials as related to the positions duties and responsibilities as defined by the Department of Personnel.

Knowledge Skills and Abilities

Requires thorough knowledge of the principles and practices of public and business administration.
Requires extensive knowledge of functions and organization of state government.
Requires working knowledge of the principles of business accounting program budgeting personnel management and statistics.
Requires elementary knowledge of data processing business applications.
Requires ability to develop and manage a statewide program.
Requires ability to analyze administrative problems and adopt an effective course of action.
Requires ability to develop install and evaluate new and revised methods procedures and performance standards.
Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
Requires ability to estimate and budget for future needs and cost for personnel space equipment supplies and services.
Requires ability to develop and maintain cooperative managerial working relationships.
Requires ability to lift carry push and pull 0 to 25 lbs.
Requires willingness to travel and possession of a valid Illinois drivers license and occasional overnight stays.

Application Process:

Please visit apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ) or Springfield ).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race color religion sex national origin sexual orientation age marital or veteran status or the presence of a non-job-related medical condition or disability.

Required Experience:

Senior IC

Office of the Illinois Secretary of State Alexi GiannouliasJob Title: OSHA Training Developer/Administrator (Managerial Assistant III)Division: Administrative GroupUnion: N/ALocation: 501 S Second St Springfield IL Sangamon CountySalary: Range $65000 to $80000 annually commensurate with exper...



Office of the Illinois Secretary of State
Alexi Giannoulias

Participates in the research development selection implementation and preparation for presentations and of OSHA training programs on both mandatory and elective topics for all employees of the Illinois Secretary of States office; develops new OSHA training programs from the manuals to the actual training programs; monitors OSHA laws for any changes resulting in new programs or amendments to existing programs; presents OSHA programs or makes arrangements for outside entities to present OSHA programs.
Assists with safety compliance under local state and federal regulation including but not limited to OSHA and in some cases investigating worksites for compliance local state and federal regulations; prepares any draft documents for filing with local state and federal agencies including but not limited to OSHA to reflect compliance with regulations; maintains OSHA logs to monitor who has taken training programs and follow up to anyone still needed to complete the training; collects OSHA compliance forms which show completion of programs and enter in training database the completion of the program.
Performs training for Class I LockOut/TagOut when required Hazard Communication/Silica Mercury Awareness Asbestos and BBP Class II Hearing Protection Confined Spaces Lead Awareness Legionella and BBP training; Police/Security Guards Fire Extinguisher Awareness LockOut/TagOut Hazard Communication/Silica Asbestos; Warehouse and Motor Pool Fire Extinguisher Awareness LockOut/TagOut Hazard Communication/Silica Asbestos; enters all education credits from classes on the Secretary of State database.
Updates excel spreadsheet of yearly OSHA training; train new hires and contractual employees in OSHA training within the first week of employment; schedule OSHA training(s) with Reliable and follows up on attendance; emails leadership reminders of yearly physical fit test with MOHA.
Enters all data from Reliable & MOHA on Excel spreadsheet and contacts appropriate leadership with results; completes job analysis as needed for Engineers Building Managers Janitors Maintenance Trades; maintains and updates the Safety Data Sheets masters for Engineers Building Managers Janitors and Maintenance Trades as needed.
Completes random safety checks in all buildings throughout the month; compiles safety reports on good and documents what needs to be fixed for follow-up.
Attend weekly Legionella meeting; completes yearly check of OSHA programs and updates as needed; continuous updates of OSHA PowerPoints and videos and updates as needed; works with IT when technical issues arise.
Performs other related duties as required or assigned.

Requires thorough knowledge of the principles and practices of public and business administration.
Requires extensive knowledge of functions and organization of state government.
Requires working knowledge of the principles of business accounting program budgeting personnel management and statistics.
Requires elementary knowledge of data processing business applications.
Requires ability to develop and manage a statewide program.
Requires ability to analyze administrative problems and adopt an effective course of action.
Requires ability to develop install and evaluate new and revised methods procedures and performance standards.
Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
Requires ability to estimate and budget for future needs and cost for personnel space equipment supplies and services.
Requires ability to develop and maintain cooperative managerial working relationships.
Requires ability to lift carry push and pull 0 to 25 lbs.
Requires willingness to travel and possession of a valid Illinois drivers license and occasional overnight stays.

Application Process:

Please visit apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ) or Springfield ).