Accounts Administrator West Island School

West Island School (WIS) is looking for an Accounts Administratoron a full-time basis starting December 2025. This is a permanent full-time position with Medical and MPF benefits.

ROLE SUMMARY

Responsible for day-to-day accounting operations primarily associated with accounts payable and receivable fixed assets employee reimbursement cash advance and monthly processing.

RESPONSIBILITIES:

1. Payment and Receivable Management: Prepare record verify analyse and report accounts payable and receivable transactions. Ensure timely payment of vendor invoices and receipt of customer payments maintaining accuracy in the accounting system (Epicor). Resolve payment-related issues and support payment queries.
2. Expense Management: Review and approve employee expense reports ensuring compliance with company policies. Handle cash advance payments and arrange petty cash disbursements maintaining proper documentation.
3. Reconciliation: Conduct regular reconciliations of accounts payable and receivable ledgers ensuring accurate postings and balances. Prepare bank and General Ledger (G/L) reconciliations and process general journal entries as needed. Review financial transactions to ensure accuracy and identify discrepancies.
4. Vendor and Customer Management: Maintain up-to-date vendor and customer profiles handle inquiries and disputes efficiently and manage customer billing processes. Identify areas for improvement in accounting practices collaborate with stakeholders to enhance efficiency and ensure compliance with financial procedures through training sessions and timely submission of relevant forms.
5. Compliance and Audit Support: Ensure all processes adhere to ESF Policies facilitating fraud prevention and minimizing risks. Assist with internal and external audits as required preparing necessary documentation and supporting compliance with audit actions including tax compliance.
6. Capex Management: Manage Capex records and fixed assets in Epicor ensuring accurate tracking and reporting. Support the enhancement of asset management systems for improved efficiency. Educate stakeholders on fixed asset procedures and monitor Capex expenditures to ensure alignment with budgetary goals.
7. Budget Planning Management and Reporting: Assist in annual budget preparation and report generation ensuring data completeness and accuracy for faculty budgets. Follow up with staff members to analyze variances between actual and budget forecasts.
8. Ad-hoc Assignments: Perform ad-hoc assignments as assigned by management and ensure effective cohesive internal collaboration to achieve mutually agreed-upon objectives.

QUALIFICATIONS & EXPERIENCE:

• Required: Bachelors degree in finance or accounting.
• Preferred: Entry-level in any professional accounting course including ACCA HKICPA CPA or CFA
• At least 3-5 years of experience in finance or accounting roles preferably in an educational or non-profit environment.

ABILITIES & KNOWLEDGE:

• Essential/Required: Strong stakeholder management compliance and audit knowledge
  critical thinking and analytical skills strong Excel skills proficiency in accounting software.
  Preferred: Change management process improvement ability to train others.
• Fluent in oral/written English; knowledge in Cantonese is desirable
• Proficient in MS Word Excel Other Microsoft Applications and Google applications
• Excellent interpersonal communication administrative and organizational skills.
• Effective communication with different stakeholders including teachers parents students vendors
  and customers
• A friendly manner in relation to staff and students is essential.
• Capable of working to organizational policies specifically to Procurement policy Confidentiality and
  Data Privacy Policy & Ability to follow established standards
• Knowledge of accounting systems is necessary of Epicor is an advantage
• Ability to be flexible prioritise workload work independently solve problems and use initiative.
• Be self-motivated and work under pressure to meet deadlines; a good team player
• Attention to detail with a focus on accuracy.
• Ability to prioritise multiple tasks and meet deadlines.

Report to the Finance Manager

Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position your application may be considered for other opportunities (senior-level roles head of department etc.) within ESF.