Human Resources Representative

Primary Purpose
At University of the Pacific we take pride in fostering a supportive and collaborative environment where every employee plays a key role in advancing our mission. If you are detail-oriented service-minded and enjoy helping others navigate HR processes we invite you to join our team! The Human Resources Representative is responsible for ensuring the timely and accurate processing of Electronic Personnel Action Forms (EPAFs) in Banner as well as handling check requests in accordance with University policies and procedures. This role serves as a key resource for departments providing training and guidance on EPAF origination and processing for staff student and faculty addition the Human Resources Representative supports general employee inquiries and contributes to maintaining a positive and responsive employee experience. This position offers an excellent opportunity for an organized and collaborative professional who is eager to contribute to the efficiency and success of Human Resources operations across the University.

Essential Functions
Performs a variety of day-to-day employment data management functions ensuring timeliness and accuracy of data in accordance and in compliance with established procedures. Maintains and updates employment data in the HR database for assigned employee groups. Performs daily and periodical data audits to ensure data integrity. Researches data discrepancies and performs applicable clean-ups group data updates in the HR database. Creates documentation guides job aids checklists for resource material for better data management process. Participates in testing database upgrades employment data management workflow and processes. Prepares ad-hoc reports as needed or requested Trains and assists departments units supervisors in EPAF origination and processing. Supports the hiring and on-boarding process of new employees for assigned groups in accordance and in compliance of established procedures. Reviews and processes new hire documents for completeness and accuracy in a timely manner. Performs background check Form I-9/E-verify and documents response within three (3) days of hire. Processes EPAFs in a timely manner to ensure compliance to University state and federal regulations. Provides a wide range of operational support to department in areas listed below. Develops facilitates and/or delivers training and presentation to departments or supervisors on employment processes and employment records submission. Completes verification of employment requests in a timely manner. Processes termination check requests and update relevant termination databases. Participates on various campus committees serving as a liaison between Human Resources and community. Develops and recommends new procedures for streamlining record keeping or employment processes. Performs other duties as assigned or requested. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of and responsiveness to the ways socio-cultural forces related to race gender ability sexuality socio-economic status etc. impede or propel students faculty and staff. This position serves as Campus Security Authority ( CSA ) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported them.

Minimum Qualifications
Bachelors Degree in Human Resources Management Business Administration or a related field OR equivalent (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework). Two (2) or more years experience in Human Resources or related field.

Preferred Qualifications
HRIS and/or Banner database experience. Ability to deal with sensitive and confidential matters. Completing detailed work with accuracy and efficiency. Experience interpreting and applying complex policies procedures and regulations. Working knowledge of MS Office suite and database systems. Excellent customer service skills. Familiarity with managing multiple priorities and projects simultaneously. Working knowledge of human resources procedures and functions and applicable employment federal and state laws and regulations. Positive attitude proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.