Project Coordinator (Calgary, AB)
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Position Title:
Project Coordinator
Type: In-Office Full-Time Calgary AB
About Our Client
Our client is a Calgary-based builder and developer widely recognized for creating exceptional residential and mixed-use communities that redefine quality and innovation in urban living. With decades of experience and an unwavering commitment to craftsmanship design and sustainability they have built a strong reputation for excellence delivering projects that inspire pride and enhance the lives of homeowners and residents alike.
They are known for fostering a collaborative and growth-oriented environment where every team member plays a vital role in shaping the companys continued success. This position offers an opportunity to work with a dedicated and high-performing construction and development team where your attention to detail and organizational skills directly support the delivery of outstanding projects across Calgary.
Key Responsibilities
As the Project Coordinator you will play a key role in supporting the successful execution of residential and mixed-use construction projects. Working closely with Project Managers Site Superintendents and internal stakeholders you will ensure administrative efficiency effective communication and alignment between office and field operations.
Project Administration & Documentation:
- Manage administrative construction processes to ensure smooth project flow.
- Maintain accurate project documentation filing systems and tracking logs within SharePoint.
- Prepare and distribute correspondence such as RFIs Site Instructions (SIs) Change Requests (CRs) and shop drawings.
- Track and follow up on tender quotes progress claims and change orders.
- Support document control for consultant reviews as-built drawings and turnover documentation.
Project Coordination & Scheduling:
- Assist Project Managers in developing and maintaining detailed construction schedules.
- Coordinate subtrade activities track deliverables and maintain trade contact lists and project directories.
- Manage tender and trade prequalification processes including bidder list creation tender invites and scope validations.
- Assist with pre-construction activities such as design meetings budget pricing and permit applications.
- Coordinate city permit utility and architectural control applications.
Financial & Contract Administration:
- Support the preparation and processing of Purchase Orders (POs) Letters of Intent (LOIs) and subcontract agreements.
- Assist in the review and approval of invoices PO requests and progress claims.
- Track and reconcile project costs ensuring accurate documentation of changes and approvals.
- Compile warranty and O&M documentation for project turnover.
Site & Stakeholder Support:
- Collaborate with the Site Superintendent and PM to manage project communication between trades consultants and internal teams.
- Ensure all activities align with company safety and quality standards.
- Track and document deficiencies consultant reviews and city occupancy requirements.
- Support on-site coordination when a Site Project Coordinator is not assigned including constraint tracking permit management and meeting documentation.
Qualifications
To succeed in this role candidates should demonstrate the following:
- Diploma or degree in Construction Management Architecture Engineering or a related discipline preferred.
- Minimum 25 years of experience in a project coordination or construction administration role.
- Experience in multi-family mixed-use or residential construction environments is an asset.
- Proficiency with Microsoft Office Suite SharePoint and construction management software (Procore Project Sight or equivalent).
- Strong understanding of tendering processes document control and contract administration.
- Familiarity with building permits architectural controls and utility coordination processes.
- Highly organized detail-oriented and able to manage multiple priorities under tight timelines.
- Strong written and verbal communication skills with a collaborative mindset.
- Demonstrated problem-solving skills and initiative in identifying process improvements.
- A proactive team player with a commitment to supporting project success from start to finish.
Apply Today
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About Us
Executrade is one of Western Canadas most comprehensive full-service recruitment firms with over 50 years of expertise in connecting talented professionals with leading organizations.
We are proud to apply principles of diversity equity and inclusion in all our recruitment practices ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent fostering workplace cultures that thrive on innovation collaboration and respect.
In accordance with Canadian immigration laws priority will be given to Canadian citizens and permanent residents. Learn more: .
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
