Adminstration Officer
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Monthly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Job Title: Administrative Officer
Location: Kenya
Contract: 2 years Fixed - Term Contract
Reporting to: Head of Programs
Please note we will only be accepting applications from candidates with the Right to Work in Kenya
Principle Accountability
The Administration Officer will provide essential support by managing daily administrative tasks ensuring smooth and efficient administration support for program operations. This role will help improve efficiency coordination and communication within the project team and relevant stakeholders in Kenya and at the Counties by providing quality and sustainable administration support for the work in Kenya.
Specific Accountabilities
- Providing office administrative support to ensure programs operations are carried effectively.
- Supporting engagement at CAMFEDs county and sub-county level by facilitating meetings note taking report writing and coordinating and capturing information.
- Coordinate meetings schedules and travel arrangements e.g. hotel bookings transport visa application processes communication etc.
- Capture maintain and organize records files and documentation.
- Ensure compliance with local administrative regulations and company policies.
- Handle general correspondence and communication with relevant stakeholders.
- Provide efficient and effective personnel administration support including travel requirements for CAMFED national and consortium staff.
- Provide office administrative support to ensure organization operations are carried out effectively e.g. office and stores management office maintenance including coordinating office repairs maintaining files etc.
- Manage offices utilities water electricity subscriptions (airtime internet daily papers) etc.
- Support liaison for CAMFED Kenya Board including document preparation taking minutes and logistics support.
- Provide line management for administration functions including transport officers and contracted administration staff.
- Fleet management including fuel analysis.
- Oversee the professional manning of the front office/reception attend to visitors office support services as necessary i.e. scanning printing photocopying documentation and filing.
- Manage purchase and control of office consumables and other supplies for both the national and field offices.
- Monitor office cameras for national and field offices.
- Management of office assets maintain an updated asset register monitor expiry and maintenance dates and ensure timely renewals where applicable.
- General office management and ensure all facilities at national and field offices are in good condition.
- Supervise office cleaning and maintenance services.
- Prepare annual and quarterly departmental budgets.
- Process/Initiate administration requisitions (PRFs) in the salesforce and ensure office bills are timely paid.
- Any other duties assigned by the line manager.
Person Specification
- Experience in administration and/or office management skills
- Motivated to work efficiently with minimal supervision.
- Strong organizational and multitasking skills.
- Excellent working knowledge of Microsoft Office and Google tools
- Excellent communication skills.
- Excellent people management skills
- Strong fleet management skills.
- Ability to supervise transport officers office attendants and contracted administrative staff.
- Proactive approach and ability to work to tight deadlines.
- Strong written and oral communication skills.
Essential
- Strong problem-solving and decision-making skills.
- Ability to work in a fast-paced dynamic environment.
- Attention to detail and high levels of accuracy.
The duties and responsibilities in this role profile are not exhaustive and are subject to change following the needs of the organization.
CAMFED Values
The post holder is expected to live the CAMFED values which are:
- Focus on the girl as client
- Partner with the Community
- Be transparent and accountable
Equality Diversity and Inclusion at CAMFED
CAMFED is an equal opportunity employer committed to creating an inclusive environment for all employees. We welcome applicants from diverse backgrounds including those from marginalized communities.
All official communication pertaining to job applications and interviews will be exclusively conducted through CAMFEDs official channels. These can be found on our website (). CAMFED will never request applicants to pay a processing fee or to provide personal or financial information for recruitment purposes.
CAMFED has a zero-tolerance approach to sexual exploitation abuse discrimination and harassment in all forms. All applicants will therefore be subject to a comprehensive verification process which includes background and reference checks as well as verification of qualifications.
Application details
Please submit your application by 26 November 2025
Key Skills
- CCTV
- Federal Agencies
- Customer Service
- Clearance
- Facility
- Suspicious Activity
- Property Damage
- Public Safety
- Daily Operations
- Professional Development
- Access Control
- Communication
- General Public
- Procedures
- Powerpoint
About Company
CAMFED catalyzes the power of the most vulnerable girls and young women to create the future they imagine — for themselves, for their communities, and for Africa.
