Operations Assistant

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

JP Services is a leading company in Midstream Infrastructure and Downstream Services dedicated to excellence in safety and operational efficiency. We are committed to maintaining a strong safety culture and ensuring compliance with industry regulations.

JP Services is seeking a highly organized and detail-oriented Operations Assistant to support daily operational activities across the company. This full-time role provides critical administrative reporting and coordination support to Operations Safety QA/QC and field leadership. The ideal candidate excels at multitasking follows processes accurately takes initiative and ensures smooth communication between office and field personnel.

JOB DESCRIPTION/RESPONSIBILITIES:

Time & Expenses: Collect verify and process employee time entries and expense submissions; ensure accuracy and compliance.
Hotel & Travel Reviews: Books and reviews hotel invoices verify rates against online listings and identify cost comparisons.
Safety Support: Track safety metrics ensure documentation is complete and assist with maintaining accurate safety records. Support Operations Management team with scheduling all safety/compliance requirements and working with third party vendors to ensure all gaps are closed.
QA/QC Documentation: Route and submitting all QA/QC paperwork directly to the appropriate personnel; maintain organized filing.
Field Bonus Administration: Manage field bonus tracking verify eligibility and coordinate with Payroll for accurate payouts.
Load-Out List Tracking: Perform utilization data entry with high accuracy and create routine reports for management team.
Manpower Updates: Maintain current manpower rosters and provide daily/weekly updates to operations leadership.
Other Duties As Assigned: Assist with any business need as it arises.

POSITION REQUIREMENTS:

Knowledge skills and abilities:

Strong organizational and administrative skills with excellent attention to detail.
Proficiency in Microsoft Excel Word and general data-entry applications.
Effective communication skills with the ability to follow up and resolve discrepancies.
Ability to manage multiple priorities in a fast-paced environment.
Experience in operations construction or oil & gas fields preferred (not required).

Join our team at JP Services and contribute to our commitment to safety excellence operational efficiency and regulatory compliance. Apply now to become a part of our dynamic and dedicated team!

JOB DESCRIPTION/RESPONSIBILITIES:

Time & Expenses: Collect verify and process employee time entries and expense submissions; ensure accuracy and compliance.
Hotel & Travel Reviews: Books and reviews hotel invoices verify rates against online listings and identify cost comparisons.
Safety Support: Track safety metrics ensure documentation is complete and assist with maintaining accurate safety records. Support Operations Management team with scheduling all safety/compliance requirements and working with third party vendors to ensure all gaps are closed.
QA/QC Documentation: Route and submitting all QA/QC paperwork directly to the appropriate personnel; maintain organized filing.
Field Bonus Administration: Manage field bonus tracking verify eligibility and coordinate with Payroll for accurate payouts.
Load-Out List Tracking: Perform utilization data entry with high accuracy and create routine reports for management team.
Manpower Updates: Maintain current manpower rosters and provide daily/weekly updates to operations leadership.
Other Duties As Assigned: Assist with any business need as it arises.

POSITION REQUIREMENTS:

Knowledge skills and abilities:

Strong organizational and administrative skills with excellent attention to detail.
Proficiency in Microsoft Excel Word and general data-entry applications.
Effective communication skills with the ability to follow up and resolve discrepancies.
Ability to manage multiple priorities in a fast-paced environment.
Experience in operations construction or oil & gas fields preferred (not required).

Join our team at JP Services and contribute to our commitment to safety excellence operational efficiency and regulatory compliance. Apply now to become a part of our dynamic and dedicated team!