Executive Assistant

Hamden, CT - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Overview

M&J Engineering D.P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004 M&J has grown into diversified provider of engineering construction management construction inspection technology and environmental services to a broad range of clients including federal state and city/local agencies private owners architects engineers and contractors.

M&J is a leader in construction management and inspection ITS mechanical electrical wastewater water supply tunnel airport port marine/coastal environmental engineering and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity with the intent to further the Companys Affirmative Action commitment. M&J does not discriminate on the basis of race color religion national origin sex sexual orientation pregnancy gender identity or expression age disability genetic information marital status citizenship status employment status veteran or military status or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

M&J Engineering is seeking the role of Executive Assistant to provide high-level administrative support to firm leadership including complex calendar management meeting coordination and travel arrangements. The ideal candidate will be a polished communicator with 5 years of executive-level administrative experience advanced proficiency in Microsoft Office and virtual meeting platforms and the ability to manage confidential information with discretion. This role will serve as a key liaison between executives and internal/external stakeholders prepare and edit professional documents and presentations track deadlines and action items and support special projects and events. Strong organizational skills independent problem-solving and experience with AI productivity tools such as Microsoft Copilot or similar platforms are highly preferred.

Apply through this site or send resume to

Responsibilities

Provide high-level administrative support to executives including managing calendars scheduling meetings and coordinating travel arrangements.
Prepare and edit correspondence reports presentations and other documents.
Handle confidential information with discretion and maintain a high level of professionalism.
Organize and maintain files records and office systems for efficient workflow.
Serve as the primary point of contact between executives and internal/external stakeholders.
Coordinate and support special projects events and meetings as needed.
Monitor and prioritize incoming communications (emails calls) and respond on behalf of executives when appropriate.
Track deadlines follow up on action items and ensure timely completion of tasks.
Assist with expense reporting and budget tracking.
Perform other administrative duties as assigned.

Qualifications

Bachelors degree in Business Administration or related field preferred; equivalent experience accepted.
5 years of experience as an Executive Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook); experience with scheduling tools and virtual meeting platforms.
Strong organizational and time management skills with the ability to handle multiple priorities.
Excellent verbal and written communication skills.
High level of discretion and ability to manage sensitive information.
Strong problem-solving skills and ability to work independently.
Professional demeanor and ability to interact effectively with all levels of staff and external partners.
Experience with AI productivity tools such as Microsoft Copilot or similar platforms is highly preferred.

Benefits

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service safety risk management and loss prevention practices quality control teamwork and the development of younger staff. We seek employees who enjoy their work desire continuous improvement and want to contribute to the vision and growth of a quality employee-owned professional firm. To all full-time employees we provide a comprehensive package of benefits including medical dental and eye insurance 401(k) retirement plan life insurance etc. Salary will depend on experience and credentials.

Required Experience:

OverviewM&J Engineering D.P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004 M&J has grown into diversified provider of engineering construction management construction inspection technology and environmental services to a broad ra...

Overview

Apply through this site or send resume to

Responsibilities

Provide high-level administrative support to executives including managing calendars scheduling meetings and coordinating travel arrangements.
Prepare and edit correspondence reports presentations and other documents.
Handle confidential information with discretion and maintain a high level of professionalism.
Organize and maintain files records and office systems for efficient workflow.
Serve as the primary point of contact between executives and internal/external stakeholders.
Coordinate and support special projects events and meetings as needed.
Monitor and prioritize incoming communications (emails calls) and respond on behalf of executives when appropriate.
Track deadlines follow up on action items and ensure timely completion of tasks.
Assist with expense reporting and budget tracking.
Perform other administrative duties as assigned.

Qualifications

Bachelors degree in Business Administration or related field preferred; equivalent experience accepted.
5 years of experience as an Executive Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook); experience with scheduling tools and virtual meeting platforms.
Strong organizational and time management skills with the ability to handle multiple priorities.
Excellent verbal and written communication skills.
High level of discretion and ability to manage sensitive information.
Strong problem-solving skills and ability to work independently.
Professional demeanor and ability to interact effectively with all levels of staff and external partners.
Experience with AI productivity tools such as Microsoft Copilot or similar platforms is highly preferred.