(CASUAL) Administrative & Fiscal Support Specialist

Hilo, HI - USA

Monthly Salary: Not Disclosed

Posted on: 10 days ago

Vacancies: 1 Vacancy

Job Summary

Description

*** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees and up to 1 calendar year for part-time employees.

Title: (CASUAL) Administrative & Fiscal Support Specialist

Hiring Unit: College of Arts & Sciences/Social Science Division

Position: ***Casual Hire***

Location: UH Hilo

Date Posted: November 18 2025

Closing Date: November 25 2025

Salary: $21.98/hr

Full time/Part time: Full time (no more than 40 hrs/wk)

Temporary/Permanent: Temporary

Other Conditions: Casual Hire temporary appointment is expected to begin December 2025 or soon thereafter. Not to exceed 89 days.

Duties:

Provide administrative staff support for the Social Sciences Division Chair and all associated programs and departments.
Serve as the primary front-office contact handling walk-in inquiries answering phones and managing routine office errands.
Performs entry-level fiscal support functions.
Assist with monitoring expenditures and encumbrances on a regular basis.
Assists with contacting vendors and obtaining quotations for purchases.
Organize and manage program supplies and inventory including maintaining necessary forms and spreadsheets.
Assists with the supervision of student workers which includes training and coordinating schedules.
Perform other duties as assigned.

Minimum Qualifications:

Bachelors degree and at least one (1) year of professional work experience in an office setting.
Demonstrated knowledge and experience using Microsoft Office (e.g. Word Excel) and Google Suite (e.g. Docs sheets).
Some familiarity with academic office and administrative functions.

Desirable Qualifications:

Previous Experience working in an academic office setting.
Familiarity with academic/student information systems such as STAR BANNER Student Access or similar systems.
Experience recruiting and on-boarding student employees including posting of student jobs on student employment system (SECE) entering student data assisting in completion of forms reviewing time sheets and follow up tasks related to SECE.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

Cover letter explaining how qualifications are met
Resume
Names and contact information (telephone number and email addresses) of at least three professional references
Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however original official transcripts will be required prior to employment).

Please do not include any self-identifying photos. Please redact references to Social Security number and birthdates on transcript copies. All requested documents/information will become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Kerri Inglis

Please refer to the (Administrative & Fiscal Support Specialist) Casual Hire when making inquiries.

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Required Experience:

Description*** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments Casual Hire employees ...