Payable and Refund Lead (FA3)

We are dedicated to growing a culture of belonging through our values:

Respect Trust Diversity Inclusion Equity

At the Department of Licensing (DOL)we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work create value for our customers and help build trust in our government.

We have an exciting new opening for a Payable and Refund Lead to join our growing Financial Services team in our Directors Office!

As one of the most visible state agencies and the second-largest revenue generator in Washington State we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers enabling them to live work drive and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.

If you have accounting experience and are looking for a role where you can make a real difference through customer service and problem solving we encourage you to apply!

As the Payable and Refund Lead you will serve as our go-to expert for all program refund this pivotal role youll review reconcile and verify the accuracy and compliance of every processed and returned refund including warrant cancellations. Youll collaborate closely with teams across all divisions providing skilled oversight guidance and consultation on complex and specialized accounting activities. Your expertise will help us maintain integrity streamline processes and support high-quality financial operations. Most importantly the work you do will directly support our agency in helping every Washington resident to live work drive and thrive.

Some of what you will do:

• Ensure compliance with DOL SAAM GAAP GASB RCW WAC and UCP policies.
• Perform complex review and analysis to ensure all refunds and cancellations are accurate and use the appropriate General Ledgers (GL) and Chart of Accounts (COA) coding per sub-ledgers.
• Track trends determine audit compliance and produce Journal Vouchers (JVs) to make corrections as needed.
• Review and release ensuring accuracy for all rent and utility payments made by the Fiscal Analyst 1.

What you will bring:

Three (3) years of professional experience in accounting auditing or other professional based fiscal fields.

Two (2) years of relevant education that includes 18 quarter or 12 semester hours of accounting auditing or budgeting may substitute year for year for experience.

Experience must include:

• One (1) year of experience accurately use the ten-key numerical keypad on a computer or adding machine to enter numerical data by touch.

• One (1) year of experience entering accurate accounting related information into an electronic accounting system.

• One (1) year providing customer service by listening attentively identifying issues providing options fulfilling services and/or exercising knowledge of laws and regulations to assist others.

• One (1) year of experience conveying ideas and information in writing using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.

• One (1) year of experience using spreadsheet software such as Excel to find and replace data create modify print and format spreadsheets work with basic formulas and functions use templates styles autoformat and multiple worksheets.

• One (1) year of experience using word processing software such as Microsoft Word and personal information web manager.

• Six (6) months of experience analyzing and reconciling general or subsidiary ledger for validity and accuracy.

• Six (6) months of experience performing research gathering applicable records and managing hardcopy and electronic accounting records.
• The ability to:
  • Understand and follow agency values of respect trust diversity equity and inclusion through behaviors and decisions.
  • Promote and support a respectful equitable and inclusive workplace for all employees.
  • Promote and support respectful equitable and inclusive delivery of services to customers.
  • Take action to learn and grow.
  • Take action to meet the needs of others.

• Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise Reporting reports.

• Knowledge of Office of Financial Management (OFM) Federal and State regulations and guidelines.

• Experience using DOL specific systems such as DRIVES or POLARIS.

• Experience in accounting theory principles and practices internal control procedures financial management software applications and Generally Accepted Accounting Principles (GAAP).

• Prior to a new hire a pre-employment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• This position requires in-office attendance regularly as dictated my management and will have weekly telework opportunities.

We do not use the E-Verify system; therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit .