(RFP300864) ASSISTANT II- GRANTS MANAGEMENT (INTERNAL ADVERT) NAIROBI, KENYA
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
ASSISTANT II- GRANTS MANAGEMENT (INTERNAL ADVERT ONLY)
The Organization
The Alliance of Bioversity International and CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve peoples lives. Alliance solutions address the global crisis of malnutrition climate change biodiversity loss and environmental degradation.
The Alliance works with local national and multinational partners across Latin America and the Caribbean Asia and Africa and with the public and private sectors. The Alliance is part of CGIAR a global research partnership for a food-secure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources and ecosystem services.
About the position
Assistant II reporting to the Senior Analyst in the Grants Management Unit and under the secondary supervision of the Crops Nutrition and Health Beans Program Leader will support the administration of institutional research grants and sub-grants the development of new processes and tools for their administration and provide specialized support to the Bean Programs partner portfolio.
Responsibilities
Grants administration
- Support the compliance review of donor contracts and facilitate the process of contract clearance and signature.
- Review and support the preparation and submission of grants-related documents: donor reports no- cost extensions grant agreements and agreement revisions.
- Support compliance of donor reports with contractual requirements
- Support the set up new grants in the ERP systems.
- Assist with information management activities including filing and regular updating of information on the ERP System & SharePoint project generated documentation during the projects lifecycle (Grant Agreements reports submission invoices variations approvals grants closure and other grant-related requests / correspondences)
- Support the generation of invoices and correspondence / courier to donors.
- Assist with the development and implementation of improved tools and processes for grants administration.
- Support with drafting capacity-building communication and information-sharing materials around grants administration
Sub-grants administration
- Collaborate in gathering and compiling documentation from partners for the due diligence process (new partners) and ensure regular checks for partners information (ongoing partners).
- Support the coordination of partners performance assessment closure processes Watchdog verifications others; and ensure proper data management in the ERP and other systems.
- Draft or review Letters of Agreements (LoA) and related amendments for compliance with prime donors requirements
- Facilitate Partners understanding of reporting requirements and contractual compliance.
- Set up new Sub-grants in the ERP system and communicate to internal stakeholders on compliance requirements.
- Assist with a range of information management activities including filing of Sub-grant documents due diligence documents reports clearances.
- Assist with sub-grants closure and with Partners performance assessment.
- Assist the GMU team in the generation of requisitions/forms for the payment to partners.
- Develop and maintain a comprehensive Partner Lifecycle Tracking Report for Bean program integrating key information from GMU PLANS and Treasury to:
- Monitor grant and subgrant flows disbursements and reporting requirements;
- Ensure partners receive funds on time and according to contractual schedules;
- Track partner deliverables including technical and financial reports approvals and pending submissions;
- Follow up proactively with partners and scientists to ensure timely and accurate completion of all reporting obligations;
- Identify potential risks or delays and escalate issues early to relevant teams.
- Prepare and disseminate the Partner Lifecycle Tracking Report monthly to the Bean Program Leader PMO and the Principal Investigators ensuring they receive updated and accurate information for decision-making and follow-up.
- Pre-review Bean partner reports for completeness consistency and compliance before scientists conduct technical review.
- Conduct onboarding briefings (virtual or written) to ensure Bean partners understand deliverables deadlines and documentation requirements.
Information management communication and capacity building
- Ensure Grants LoAs and Partners databases and filing systems are maintained up to date.
- Assist with written communications (i.e. meeting minutes cover letters submission of reports special acknowledgment of funds to donors etc).
- Support the
Company Industry
IT Services and IT Consulting
Key Skills
- Accounting Software
- Time Management
- Accounts Administration
- Accounts Receivable
- Accounts Reconciliation
- Administrative Skill
- Leadership skills
- Accounting & Finance
- Accounts Management
- Communication
- Analysis Skills
- Relationship Management
- Team Player Spirit
- Budgeting Skills
- Accounts Payable
