Operations Coordinator (Events)
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Event Planning & Execution:
- Develop and oversee detailed event timelines schedules and task checklists.
- Manage all logistical aspects including venue selection supplier coordination and transportation arrangements.
- Liaise with vendors clients and key stakeholders to confirm and finalise event details.
On-Site Event Management:
- Lead on-ground event operations to ensure seamless execution.
- Identify and resolve any operational challenges in real time.
- Supervise event setup and breakdown ensuring all elements meet required standards.
Administrative & Financial Oversight:
- Handle event-related documentation contracts and invoice processing.
- Maintain and update key databases including supplier and client records.
- Compile post-event reports to assess performance and identify improvement areas.
Cross-Functional Collaboration:
- Work closely with marketing sales and creative teams to align event objectives and messaging.
- Support project coordination and ensure clear communication across departments.
Qualifications :
- Diploma or Degree in Events Management Project Management Business Administration or a related field.
- 35 years of experience in event coordination logistics or operations (preferably in conferences or large-scale events).
- Strong organizational and multitasking skills with excellent attention to detail.
- Proficient in Microsoft Office (Excel Word PowerPoint) and comfortable with project management tools or CRM systems.
- Excellent written and verbal communication skills.
- Ability to work under pressure and manage multiple projects simultaneously.
- Fluency in Portuguese or French will be a strong advantage.
- Willingness to travel occasionally for events or onsite coordination.
Additional Information :
If you are a passionate professional looking for a role in an innovative and global company and you are based in Cape Town please send your CV today.
NB: Please note that only applications submitted through our official hiring platform will be taken into consideration for this role. We kindly ask that candidates refrain from contacting team members associated companies or individuals regarding their application as these inquiries will not be order to ensure fair consideration for all applicants we may not be able to respond to every submission directly. If you have not heard back from us within 21 days please consider your application unsuccessful. Thank you for your understanding and interest in joining our team
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
The COO will play a pivotal role in ensuring the smooth operation of the company and its projects by optimizing business processes, driving adherence to organizational protocols, and supporting the CEO in managing key initiatives. This role is both strategic and operational, requiring ... View more
