PT Records Management Specialist

The City of Murphy redefines the local government experience for its employees citizens and businesses; disrupting the perception of what municipal government is. We do this under the banner of being One City One Team of public servants committed to exceptional service delivery by honoring our core values of being C.O.O.L.

• RespeCtful by providing considerate and thoughtful service to a diverse City with the goal of maintaining an inclusive atmosphere that fosters collaboration and innovation.
• ProfessiOnal by being knowledgeable competent and efficient in service to all with the goal of maintaining high standards of behavior and work ethic while elevating each other as a Murphy team in efforts to deliver high-quality outcomes.
• TrustwOrthy by delivering service in an open honest and timely manner with the goal of fostering trust in all our relationships by maintaining integrity and high levels of accountability.
• FriendLy by committing to a harmonious engaging and positive work environment with the goal of providing exceptional service to our internal and external customers.

Are you a COOL individual looking for a COOL place to work This might be the place for you and the COOLest job youve ever had!

The City of MurphyCity Secretarys Departmentseeks to add a Records Management Specialist (PT)to its dynamic team! As our Records Management Specialist you will plan organize and maintain the Citys records management activities including providing effective support and training to ensure city-wide compliance by responding to open records requests and performing complex clerical work requiring specialized knowledge in records management public information laws and departmental operations.

Pay Plan

This opportunity is FLSA non-exempt and budgeted on Pay Grade #28.
The pay plan range below is shown to represent opportunities for growth and development within this opportunity. We are seeking to hire between the Min to Mid-range of the pay grade shown dependent upon qualifications.

Min $23.21/hour
Mid $27.85/hour
Max $32.49/hour

For application support or to check the status of your application contact Human Resources by e-mailing

Assists with the implementation administration and continuous improvement of the records management program.
Coordinates records management activities with all City departments to ensure effective and
efficient compliance with all applicable laws and regulations; ensures compliance of records based on retention schedules; participates in developing and implementing City document and records management programs and coordinates the bi-annual destruction of records process for the City.
Coordinates responses to public information requests including gathering requested information across departments; reviewing responsive information for validity/approval; coordinating any requests for an opinion through the City Attorney; accessing charges in compliance with State law; and administering the records request tracking software; routes incoming open records request to the appropriate departments as needed.
Provides support for the records management software; provides document and records management training on applicable software systems to City staff and oversees the conversion of paper records to other storage media to ensure accurate high-quality records and efficient viewing and reproduction methods.
Collaborates with department record liaisons ensures that the maintenance preservation microfilming destruction or other disposition of City Records is carried out in accordance with the policies and procedures of the Records Management Program and the requirements of Texas Law.
Provides responsive high-quality service to internal/external customers by providing accurate complete and up-to-date information in a courteous efficient and timely manner.
Responsible for the preparation of City boards and commission agenda packets postings and taking meeting minutes; attends evening monthly meetings as needed including Planning & Zoning Commission Board of Adjustment Murphy Municipal Development District Board and Murphy Community Development Corporation Board.
Performs a wide variety of special projects and duties as they relate to records management and archiving activities.
Provides administrative support to the City Secretarys Office by:

• Preparing and reviewing correspondence reports forms schedules presentations various documents and other materials for accuracy and proper format
• Assists the City Secretary with time sensitive tasks as needed
• Conducting research and surveys; consulting reference sources to obtain information needed; assembling information; compiling and analyzing statistical data; preparing various reports; reading comprehending and evaluating various reports documents.

MINIMUM QUALIFICATIONS
A High School Diploma or General Education Degree (GED)
Three (3) years of related work experience or equivalent combination of education and experience.
Valid State of Texas class C drivers license

May work evenings and weekends as needed
May be required to pass a drug screen and/or pre-employment job performance assessment
Physical strength required: