Associate Project Manager, Corporate Events

First Global Management Services

Job Location:

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

Learn more at

What You Would Get To Do

The Associate Project Manager is responsible for supporting clients with both internal and client-facing events and conferences delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations from initial briefing to post-event reconciliation. Key responsibilities include managing project plans collateral registration transportation hotel accommodations entertainment food and beverage audio/visual needs webcasts staging speaker coordination and event execution.

Your Contributions

Full life-cycle planning and execution of multiple key events in a virtual in-person and hybrid capacity
Financial management including: budget development and management expense management and invoice processing timely post-meeting reconciliation and final financial reporting
Sourcing negotiating and managing site selections contract management for venues and suppliers
Coordinate registration food and beverage transportation hotel accommodations entertainment gift selection audio/visual needs webcasts staging and speaker selection for all programs; strong focus on vendor management
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements Production on Audio Visual Event Technology team on web builds data team on attendee management Legal and Compliance as required etc.)
Virtual event planning and project management including confirming the appropriate virtual platform creation of timelines invitation process thorough and regular communications to attendees suppliers and stakeholders
Ensure adherence to the clients standards of operation and policies and that compliance and risk guidelines are followed
Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
Post-event wrap-up including final attendees budget reconciliation observations and client debriefs for year-over-year improvements
Track time spent on projects to accurately reflect the work being done
Co-plan with colleagues and the client on larger-scale programs; strong team player
Share knowledge of best practices new suppliers services and venues

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply - we would love to see how you could fit at First.

Proven Event Management experience
Excellent written and oral communication skills at all levels
Motivated self-starter ability to work independently and support project planning
Basic project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
Strong team player
Customer focus approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever-changing demands and different client work styles
Proficient with Microsoft Office
Ambitious proactive and highly organised
A calm and flexible approach to handling pressure and stress

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth

Private Healthcare (Medical and Dental) from day 1
17 Days Annual Leave PLUS Public Holidays
Employee Assistance Program including 24/7 support counselling and legal consult
Complimentary Access to Headspace Maven & more
Wellness Stipend
Personal Volunteer Day
Life Insurance
Enhanced Sick Pay each Year
Mobile Phone Allowance
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

#LI-TS1 #LI-Onsite

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

Required Experience:

Building a Brand Starts with a StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed amo...