Executive Administrative Assistant
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Job Location:
Louisville, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Infleqtion
Infleqtion harnesses the power of quantum to expand human potential.
We design build and sell quantum computers precision sensors and software commercializing atom-based quantum products that deliver orders-of-magnitude improvement in computing sensing and timing applications. Our technologies support breakthroughs across artificial intelligence national security energy optimization scientific discovery material science and space exploration.
As the worlds only full-spectrum quantum company Infleqtion operates at the intersection of science and scalability. Our teams in Boulder Chicago Madison Oxford and Melbourne are building quantum systems that transform research into reality and accelerate the worlds quantum advantage.
At Infleqtion were building the quantum future one atom at a time.
The Opportunity
We are seeking a highly organized proactive and adaptable Executive Administrative Assistant to support members of our senior leadership team.
This is a Colorado-based hybrid role with regular in-office presence in Louisville. The ideal candidate will balance strategic awareness with hands-on execution manage multiple executives and competing priorities with ease and maintain confidentiality in all matters.
Youll work collaboratively with other administrative professionals to ensure consistency efficiency and seamless coordination across the organization. The right person thrives in a fast-moving environment stays composed under pressure and brings order to complexity.
This role is ideal for a professional who takes an Infleqtion-first approach supporting leadership collectively balancing priorities across the organization and ensuring seamless coordination across teams.
What Youll Do
- Provide comprehensive administrative support to senior executives including complex calendar meeting and communication management.
- Coordinate travel logistics and detailed itineraries for domestic and international trips.
- Prepare expense reports and ensure timely processing.
- Serve as a trusted liaison between executives employees and external partners.
- Anticipate needs manage shifting priorities and ensure leaders are prepared for meetings and commitments.
- Support the preparation of presentations reports and board materials.
- Coordinate logistics for leadership meetings site visits and events.
- Maintain confidentiality of highly sensitive information.
- Collaborate closely with other administrative team members to ensure alignment consistency and coverage.
- Manage projects and special assignments as needed to support executive initiatives.
Requirements
- Bachelors degree in a related field or equivalent combination of education and experience.
- At least 5 years of experience supporting senior executives or C-suite leaders in a dynamic or high-growth organization.
- Proven ability to manage multiple executives shifting priorities and fast-changing schedules with professionalism.
- Advanced proficiency in Microsoft Office particularly Outlook Word PowerPoint and Excel.
- Exceptional organizational and time-management skills with attention to detail.
- Strong judgment discretion and the ability to handle confidential information.
- Excellent written and verbal communication skills.
- Calm and resourceful when information is incomplete or priorities change.
- Collaborative team-oriented and confident working closely with other administrative professionals.
- Experience coordinating international travel and event logistics is a plus.
Benefits
Benefits
- Salary range: 87000 to 109000 USD/year
- 100% company-paid medical dental vision short/long-term disability
- Employer-funded Health Savings Account
- Unlimited PTO
- 401(k) match
- Company-paid Life and AD&D Insurance
- Flexible Savings Account
- Paid FMLA Maternity/Paternity Leave
- Employee Assistance Program
- Student Loan Repayment
- Equity package
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
ColdQuanta is looking for enthusiastic individuals to join our teams, here in beautiful Boulder, Colorado; Madison, Wisconsin; and Oxford, UK. We work in a dynamic and collaborative environment and value each person's contribution whether technical or administrative. Our employees ... View more
