Administrative Assistant EDA Tech Hub

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Job Posting Date:

Application Deadline:

Salary Information:

Department:

Job Description:

Join Madison College as an Administrative Assistant for the EDA-funded Actualizing Biohealth Career (ABC) Pathways teaman initiative that is building a diverse pool of biohealth talent through stackable credentials apprenticeships and cutting-edge career this role you will provide key administrative and operational support by managing data coordinating purchasing delivering responsive customer service and organizing process workflows. Success in this position means juggling multiple priorities maintaining accurate records and supporting the Grant Manager and PI grant partners across the state and College staff as we work to advance the goals of the EDA Tech Hub- ABC Pathways project and ensure the efficient backing of our shared mission.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world tackle challenges and develop innovative solutions. Come be part of our great team!

Position Details:

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria you will be eligible to receive a $1.00 per hour increase.

Schedule: This is a full-time position with general office hours of 8:00am to 4:30pm M-F with some flexibility with supervisor approval. Currently this position works three days in office at the Truax campus and two days remote (subject to change per college policy).

End Date: This position is a grant funded limited term position through September 302029.

Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Deadline: Please upload your resume by the first review date of November 23 2025 at 11:59pm. Applications submitted beyond this date may not be reviewed.

Accountabilities:

• Coordinates logistics for meetings events and trainings including scheduling communication materials preparation and on-site or virtual support to ensure smooth and efficient operations.

• Provides administrative support for department operations including calendar coordination purchasing travel arrangements supply ordering and document preparation to facilitate day-to-day functionality.

• Prepares reviews and maintains a variety of reports records and data using college systems and tools to support operational accuracy and reporting needs.

• Provides customer service and frontline support.

• Coordinates purchasing and budget-related tasks such as tracking expenses reconciling transactions managing p-cards and supporting grant or contract compliance to maintain financial accuracy.

• Assists with course setup scheduling and enrollment-related processes by entering data managing class logistics and updating information to support academic and non-credit offerings.

• Exercises independent judgment to solve routine problems prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.

• Contributes to an inclusive equitable and supportive environment where everyone at the institution feels valued respected and empowered to reach their full potential.

Knowledge Skills and Abilities:

• Knowledge of administrative procedures scheduling practices and recordkeeping standards.

• Knowledge of scheduling systems academic processes and institutional policies.

• Skill in using administrative software and databases.

• Ability to apply standardized procedures policies and guidelines across administrative and academic functions.

• Ability to manage multiple processes meet deadlines and maintain accuracy in a fast-paced environment.

• Ability to exercise independent judgment and problem-solving on routine problems.

• Skill in engaging positively with all populations and communities contributing to a safe and inclusive learning and work environment.

• Skill in effectively and respectfully communicating with others.

Minimum Requirements:

• Associate degree or equivalent work experience

• 1-2 years of relevant work experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline .

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Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at or Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI 53704 (608) 246.5221