Grant Writer and Contract Coordinator

General Summary:

Under the direction of the Finance Manager is responsible for contract administration and grant development for Benton-Franklin Health District (BFHD). This role manages the creation review negotiation and execution of contracts MOUs data sharing agreements and subrecipient agreements while ensuring compliance with internal and external policies and timelines. The position facilitates coordination with internal departments and external partners monitors deliverables supports subcontractor risk assessments and maintains contract documentation addition the coordinator provides grant research writing and submission support by developing templates organizing required documentation advising staff on proposals and ensuring timely completion of applications. With strong analytical organizational and communication skills this role supports both compliance and innovation in advancing the Health Districts financial stability and programmatic goals.

Essential Job Functions but not limited to:

• Create contracts agreements MOUs Data Share Agreements (DSAs) Business Associate Agreements and subrecipient agreements for the Benton-Franklin Health District.
• Facilitate coordination of all parties (internal and external) involved in the initiating approval signature and execution of new contracts and renewal of existing and/or prior contracts according to the Districts Contract Management Policy with Procedures.
• Engage with external entities seeking to establish or renew contracts with BFHD ensuring thorough internal management review and negotiating modifications as required to successfully execute the contracting process.
• Coordinate and facilitate the subcontractor risk assessment process when necessary.
• Set up contractual requirements/deliverables for applicable contracts with tasks due dates document repositories along with staff member supervisor and management notifications.
• Collaborate with the Finance Department in the fiscal monitoring and auditing of all contracts and grants as required.
• Establish and maintain procedures and systems for the organization and archiving of all documents related to assigned grants including drafts originals revisions contracts proposals correspondence and all other relevant documents.
• Provide consultation services on research strategies tactics and tools for the development of grants for submission as requested.
• Provide staff with reference instructional and informational resources including templates and boilerplate documents to support grant preparation and related activities.
• Interpret and apply relevant laws policies and procedures within the scope of assigned responsibilities.
• Other duties as assigned.

Knowledge Skills and Abilities:

• Adapt to shifting priorities by working flexibly and applying creative problem-solving in a dynamic environment while maintaining high performance standards with minimal supervision.
• Collect analyze and present data and research findings accurately ensuring information is delivered promptly and in a clear understandable manner.
• Apply advanced organizational and analytical skills with strong attention to detail to manage records documents and project deliverables efficiently.
• Communicate effectively and professionally both verbally and in writing with internal staff external partners and contracted entities.
• Build and sustain productive working relationships while providing collaboration and support across departments and with external stakeholders.
• Demonstrate thorough knowledge of office practices procedures equipment and software applications including data processing systems.
• Develop prepare and coordinate grant applications including drafting and revising program descriptions compiling supporting data and ensuring timely submission.

The Requirements & Selection Process

Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

Minimum Qualifications: Equivalent to a bachelors degree in public administration business administration statistics grant administration or related subject. Minimum Experience: Three or more years of progressively responsible accounting experience.

Additional Requirements: Performance of job duties requires driving on a regular basis a valid Washington State drivers license the use of the incumbents personal motor vehicle when a District fleet vehicle is not available for use and proof of appropriate auto insurance. This position requires occasional work on weekends evenings and holidays to maintain laboratory operations. A valid drivers license is only required where driving or vehicle operation is an essential part of the job.

Additional Competencies: If appropriate to the individual position applicants may be tested for competencies defined within the Essential Duties including but not limited to:

• Advanced software knowledge in Word Excel Access Publisher etc. and the ability to learn and adequately operate BFHD software applications.

Mental Activities & Requirements

Language Ability: Ability to read write and interpret documents and routine reports and correspondence. Good punctuation/grammar/spelling skills. Strong written/verbal communication skills to interact effectively with people in person or via telephone.

Math Ability: Advanced ability to work with mathematical concepts such as fractions percentages and ratios.

Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form. Must have strong attention to detail.

Work Environment and Physical Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit and use hands to finger handle or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand walk and reach with hands and arms. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate.

Selection Process: The most qualified applicants based in part upon evaluation of the completed application and related information will be invited for an interview.

Benton-Franklin Health District is an Equal Opportunity Employer.

Benton-Franklin Health District is a drug-free tobacco-free workplace.

Benton-Franklin Health District Values:

Excellence - We deliver the highest quality services incorporating community assessment data and evidence-based practices to produce the best possible health outcomes.

Diversity - We feel a stronger community is based on engaging all cultures attitudes and beliefs.

Communication and Collaboration - We share information and talents to best serve our community.

Integrity and Accountability - We make informed decisions to earn the trust of those we serve and strive to do whats right.

Effectiveness - We maximize resources to provide proactive and relevant services that improve our communitys health by investing upstream and where needs are greatest.

Benton-Franklin Health District Vision:

BFHD is a proactive leader uniting knowledgeable staff and proven practice with strong partners and informed residents to form a resilient healthy community where all of us can learn work play and thrive to our greatest potential.

Benton-Franklin Health District Mission:

BFHD provides all people in our community the opportunity to live full productive lives by promoting health lifestyles preventing disease and injury advancing equity and protecting our environment.

Criminal Background Check required upon candidate selection.

Required Experience:

IC