YDO Coordinator (Administrative Specialist 1)

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The Oregon Department of Environmental Quality strives to build and sustain an inclusive and equitable environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness equity inclusion and belonging. We strive to be a workplace where we share our authentic identities while advancing our individual professional goals and while collaborating to protect preserve and enhance the environment for current and future generations. We celebrate and appreciate diversity champion equity and treat each other with respect and dignity. We are an equal opportunity employer and do not discriminate based on race color national origin ethnicity veteran status gender sexual orientation religion age or physical or mental disability.

Are you passionate about preserving enhancing and protecting Oregons environment If so please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining restoring and enhancing the quality of Oregons air land and water.

The Oregon Department of Environmental Quality has a full-time opportunity available for a YDO Coordinator (Administrative Specialist 1) in Portland Oregon.

Please consider joining an innovative team and work to advance our agencys mission to protect and improve Oregons environmental quality.

About DEQ!

The Oregon Department of Environmental Quality is the primary regulatory agency of the government of the U.S. State of Oregon responsible for protecting and enhancing the states natural resources. Here is a video about DEQ: Land Quality programs support this mission by assessing and managing environmental cleanups promoting manufacturing and recycling of non-toxic commercial products safely managing the disposal of solid and hazardous wastes administering the states underground storage tank and heating oil tank programs and responding to spills of oil and hazardous materials.

The Underground Storage Tank (UST) Compliance Program is within the Land Quality Division at Headquarters. DEQs UST Compliance Program which is authorized by the United States Environmental Protection Agency (EPA) is a comprehensive regulatory program for UST systems storing petroleum or certain hazardous substances to protect the environment and human health from UST releases. DEQs UST Compliance Program works to prevent petroleum contamination of Oregons soil and groundwater by inspecting all regulated underground storage tanks and ensuring that tank permit holders perform the equipment testing and maintenance required to keep underground storage tank systems operating safely. The UST Compliance Program is a statewide program that combines headquarters and regional staff to complete our inspections.

Click here to view a map of all of the DEQ offices.

What you will do!

You will coordinate and administer tasks associated with the Underground Storage Tank (UST) Program ensuring accurate and timely completion of UST permitting and Service Provider licensing. Work will include reviewing Your DEQ Online (YDO) submittals; reviewing and processing new installation applications; explaining laws rules and procedures to the public and staff; reviewing applications to decommission unregistered underground storage tanks; entering information into databases; reviewing owner modification submittals; responding to inquiries; drafting letters; managing electronic program documents using Oregon Records Management Solution (ORMS); and tracking field citations and corrective action addition you will review and process license applications; maintain licensing and underground storage tank databases; and serve as the primary contact for UST licensing matters providing technical assistance as needed and referring complex inquiries to technical or regional staff.

Whats in it for you!

The opportunity to work in a productive and creative environment where no two days are ever the same!DEQ cares deeply about employee wellness and benefits. We offer a competitive benefits package that offers comprehensive medical dental and vision plans for the employee and their qualified family members as well as paid sick leave vacation leave personal leave and 11 paid holidays a addition we offer membership in the Public Employees Retirement System (PERS) and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregons environment apply today!

This is a full-time AFSCME represented position.

This recruitment may be used to fill future vacancies.

What are we looking for

Minimum Qualifications: 2 years of secretarial or basic administrative support experience that included records processing generation of documents and gathering and sorting data.

Candidates who are most competitive will also reflect the following desired attributes:

• Demonstrated understanding the historical impacts for marginalized and underrepresented communities; ability to take personal responsibility for increasing their knowledge of environmental justice and diversity equity inclusion and belonging.
• Excellent verbal and written communication skills; ability to provide clear concise and compelling communication of policy and technical information tailored to the needs of diverse audiences.
• Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
• Experience with databases including entering data running reports and maintaining data integrity; experience performing data entry accurately; ability to pay attention to detail; familiarity with various DEQ Databases such as YDO JIRA etc.
• Experience with records management; experience maintaining electronic and hard-copy files; experience using software for records management.
• Demonstrated customer service skills; ability to act professionally and courteously with internal and external individuals including coworkers managers other staff and members of the public in-person via e-mail and via phone.
• Experience researching analyzing interpreting explaining and providing guidance on data guidance laws rules policies and procedures as well as experience processing requests for information.
• Proficient in Microsoft Office: Word Excel Outlook Access and PowerPoint.

Working Conditions:

DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.

This position will be based out of DEQs Headquarters office in Portland; however the successful candidate may be eligible for hybrid work. The logistics of hybrid work will need to be worked out with the Hiring Manager prior to your hire and may be changed at any time given specific job duties and business needs. DEQ will provide necessary hardware (laptop monitor keyboard mouse and cell phone) for an employee to successfully work from home. At DEQ sites you will have access to a workspace however it may be shared with other employees.

There will be occasional travel on official State business for meetings trainings conferences seminars and public hearings some of which may include evening work weekend work and/or overnight stays.

How to Apply: (complete the application in full)

• External Applicants Click on the Apply button and submit your application. Click this link for the External Candidate job aid and view this video for additional information.
• Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this knowledge article for assistance.

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Help Your Application Rise to the Top!

Your application materials are the perfect opportunity to highlight your interest in the position and showcase your amazing skills and experience. In addition to your related work experience and education DEQ will use the desired attributes and minimum qualifications above under the What are we looking for section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application materials.

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Veterans Information:

DEQ provides veterans preference points to all eligible veterans. For more information on veterans preference please visit Veterans Resources or call the Oregon Department of Veterans Affairs at: 1-. For privacy reasons please do not attach veterans preference documents when initially applying. Instead you will be asked to submit those at a later time as part of a future task in Workday.

Equal Pay Analysis:

As an employer the State of Oregon complies with HB 2005 the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages and we do not screen applicants on the basis of their current or past compensation. Please visit for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.

Work Authorization:

DEQ does not offer visa sponsorships. On the first day of employment all hires will be required to complete the US Department of Homeland Securitys Form I-9 confirming authorization to work in the United addition hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

Questions/Need Help

If you have questions about the recruitment or need assistance to participate in the application process including an accommodation request under the Americans with Disabilities Act (ADA) please contact DEQs Recruitment Team at or . TTY users: please use the Oregon Telecommunications Relay Service at 1-.