(Recruitment Day Nov) Executive Assistant III (Ward)

Application Deadline: 30 November 2025

Date of Issue: 1 November 2025

Vacancy Notification Circular No.HKEC251101

Key Responsibilities:

1. Carry out clerical duties in ward including general clerical work filing message receiving supplies and related stores keeping and inventory checking.

patients and visitors enquiries.

3. Maintain medical records and if required trace laboratory radio-diagnostic and other investigation reports.

4. Assist in obtaining medical consultation appointments and arranging transport services for patients.

5. Perform recording and other administration procedures such as the patient admission and discharge procedures.

6. Assist in maintaining inventory of supplies furniture and equipment and to perform related stores keeping duties.

in Staff Rostering Systems entering.

in giving instructions to supporting staff to carry out ward duties.

in handling feedback and complaints with relevant departments.

10. Assist in co-ordination of meetings / training programs prepare powerpoint files and draft meeting minutes.

11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol patient information such as pamphlets.

data compile statistics and conduct simple analysis.

13. Support clinical research / education / teaching activities.

14. Ordering and handling patients diet and ward dispensary items.

15. Other related duties as assigned by the supervisor.

Requirements:

Preferred Attributes:

1. Willing to work in ward area

at interacting with people with customer service skills

to perform typing and computer operation in MS Office and Chinese word processing.

Remarks:
For all Applicants

1. Please refer to for Notes to Applicants.

2. Applicants if find suitable will be employed to undergo 6 months structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.

3. Executive Assistant III (Ward) with 2 years working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19764 - HK$24023)subject to passing assessment and selection.

4. For more information about this position please watch the video via the following link External Applicants

5. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age if recommended for appointment will be appointed to the rank of Executive Assistant II (Ward).

Interested applicants should submit the application form through one of the following channels before the deadline:

1. Please bring along with your Hong Kong Identity Card originals and copies of academic qualifications certificates and previous employment references to the following venue for interviews.

Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and islowered 2 hours before the interview selection interview would be proceeded.

OR

2. Complete and submit the online application form through the online system on or before 30 November 2025. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed. For enquiries please telephone.