Elementary School Office Manager

EXECUTIVE SUMMARY

The Elementary School Office Manager will provide administrative and secretarial support to the Building Principal and Assistant Principal to include ensuring compliance of activities with financial legal and administrative requirements and providing information recommendations and/or direction to students faculty staff and the general public. Assures smooth and efficient operation of the school office to maximize positive impact on the education of children.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Screens inquiries of staff students parents the public etc. (e.g. phone calls visitors etc.) for the purpose of taking appropriate action interpreting and applying policies and procedures and/or directing to appropriate personnel for resolution.

Oversees and trains assigned staff for the purpose of guiding and monitoring their activities. Directs activities of other office personnel.

Compiles data from a wide variety of sources for the purpose of complying with financial legal and/or administrative requirements.

Coordinates a variety of programs and/or activities (e.g. appointments meetings conferences workshops travel and accommodations work assignments etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.

Maintains student records such as class rosters weekly attendance reports enrollment and student files. Call the homes of absent students who have not called the school.

Maintains a wide variety of manual and electronic documents confidential and non-confidential files and records (e.g. calendars appointment schedules resource materials etc.) for the purpose of providing up-to-date reference and audit trail. Submits required records complete and concise reports on time.

Maintains accurate attendance sheets for teachers and substitute teachers for payroll. Sends in payroll forms each week.

Registers students to the building. Assists with assigning students to classrooms.

Assists with student health needs and administers basic first aid to students.

Oversees the requisition and storage of equipment supplies and materials for the purpose of ensuring the availability of required items. Maintains inventories of supplies and materials for the purpose of ensuring items availability.

Ensures fiscal and material accountability with all equipment and supplies. Balance school accounts (receive book fees bus fees fines etc.) Make bank deposits.

Performs record-keeping and clerical functions (e.g. scheduling copying instructional materials filing compiling lists etc.) for the purpose of supporting assigned Administrator and/or department.

Prepares written materials (e.g. reports forms letters memos budgets etc.) for the purpose of documenting activities providing written reference and/or conveying information. Prepares school newsletter.

Researches a variety of topics (e.g. current practices policies education codes etc.) for the purpose of providing information for addressing a variety of administrative requirements.

Responds to inquiries in a timely manner from a wide variety of internal and external parties (e.g. district staff other schools state and federal agencies the general public students etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.

Supports assigned administrative personnel for the purpose of providing assistance with administrative functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill education and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Typically requires a high school diploma at a minimum. Job-related experience with increasing levels of responsibility is desired.

COMMUNICATION SKILLS

Must possess the ability to communicate effectively with a variety of individuals and groups from all levels of the organization. May communicate with parents or guardians of the student(s). The individual must have effective listening skills.

ANALYTICAL and REASONING SKILLS

Ability to schedule a number of activities meetings and/or events; gather collate and/or classify data. Ability to work with a variety of data. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines

TECHNOLOGY SKILLS

Must be able to use the computer process electronic requests and enter accounting information. Able to retrieve and print information from various computer programs when needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. Generally the job requires 33% sitting 33% walking and 34% standing. This job is performed in a generally hazard-free environment.

OTHER DUTIES AS ASSIGNED

Will perform other duties as may be assigned by the superintendent or designee necessary and appropriate to the achievement of the program and/or District goals and objectives.

The Sioux City Community School District offers career and technical programs in the following areas: Business & Marketing Family & Consumer Science Health Science and Industrial Arts Technology & PLTW.

The Sioux City Community School District is an equal opportunity/affirmative action employer and does not discriminate on the basis of race creed color sex sexual orientation genetic information (for employment) national origin religion age (for employment) disability socioeconomic status (for programs) marital status (for programs) or veteran status (for employment) in its educational programs and its employment practices. The District is required by Title IX and 34 CFR Part 106 not to discriminate on the basis of sex in its programs activities or employment.

Inquiries or grievances under Section 504 and Title II of the Americans with Disabilities Act may be directed to Dr. Dora Jung Director of Student Services/Title IX Coordinator at 627 4th Street Sioux City IA 51101 Inquiries about the application of Title IX and its regulations to the District may be referred to the Title IX Coordinator the Assistant Secretary of the U.S. Department of Education or both. Please see District Board policies 103 and 504.4 for additional information on available grievance procedures.

Required Experience:

IC