Clerk II (Health Information & Medical Records Office)

Rank:

Clerk II

Cluster / Hospital / Department:

Hong Kong West Cluster / Queen Mary Hospital / Health Information & Medical Records Office

Salary:

HK$26908 to HK$ 37590 HGPS Point 9 to 15 per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

To assist in day-to-day operational and supervisory function at Hospital level in the following areas:

1.

Medical records services including the logistics storage disposal filing forms management etc.

2.

Release of patient information under Personal Data (Privacy) Ordinance e.g. Data Access Request Medical Report Medical board etc.

3.

Maintain HA system (including IPAS MRTS PDARTS eHRSS etc.) workstation operation and update inventory liaise applications of HA systems

with HAHO ITS and manage user accounts profile for operational issues.

4.

Production of Health information and service statistics.

5.

Audits of medical records service information security and privacy to ensure compliance to the required standards.

6.

Junior staff training supervision performance review and roster management.

7.

Office administration procurement asset/ document management.

8.

Patient registration and maintenance of PMI (Patient Master Index).

9.

Perform any other duties as assigned by supervisors.

Entry Requirements:

1.

(a)Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) Chinese Language and Mathematics or equivalent.

OR

(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

• Level 2 in English Language Chinese Language and Mathematics; and
• Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects / Grade E in Other Language subjects; or equivalent.

2.

3 years clerical experience with good knowledge of the functions and operations in one or more of the following areas:

1. General administration
2. Filing and records keeping
3. Data input and analyses
4. Typing word processing and/or Chinese word processing
5. Telephone operation client communication and reception service

Preferable Attributes / Exposure:

1.

Knowledge of HA IT systems such as IPAS OPAS MRTS PDARTS eHRSS etc.

2.

Good command in both written and spoken English and Chinese.

3.

Knowledge of common office applications (e.g. E-mail Internet/Intranet etc.) and proficiency in PC applications (e.g. MS Word Excel PowerPoint Access Chinese Word Processing).

4.

Self-motivated strong analytical mind good interpersonal and communication skills.

5.

Responsible able to work independently with minimal supervision and under pressure.

6.

Flexible and able to handle multi-tasks.