Program Coordinator
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Job Location:
Monthly Salary:
Posted on:
08-11-2025
Vacancies:
1 Vacancy
Job Summary
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
! HYBRID WORK (3 days in the office) !
Job Summary
The role is part of a JLL team working closely with one of our most dynamic & fast-growing Clients from the E-commerce industry - Amazon.
The primary objective of the role is to supports Program Managers by performing a wide range of administrative activities to ensure timely and accurate delivery of projects in the Clients Corporate Real Estate (CRE) portfolio ranging from expansion of existing offices to delivery of fully fitted out offices in new locations across EMEA.
Essential Duties and Responsibilities
- Ensure effective communication across CPC Team with other stakeholders
- Drive the progress of the service delivery by making sure that all the milestones defined are reached within the deadlines
- Liaise with PRMs to identify and define requirements scope and objectives
- Support PRMs to manage all project documentation including contracts budgets schedules and risk management plans in accordance with the document control structure and in compliance with client policies
- Support PRMs in the coordination and execution of relevant project documentation between the clients Procurement Finance & Accounting and Legal departments as well as the on-site 3rd party vendors if required to ensure compliance with policies and processes and timely completion of deliverables
- Support updating project status reports (project tracker / Clarizen) update tracking reports and maintain files for due diligence and financials
- Proactively Flag if any risks are foreseen. Monitor risks closely and support the relevant teams in resolving it (whether project or process related)
- Create and update Purchase Orders & receive and process respective Invoices in the Clients financial systems
- Support driving timely payments to all of our consultants partners & vendors
- Tracking of project close-out activities with PRMs to monitor and drive timely close-out including close out administration
- Coordinate between various departments/teams to obtain holistic views and inputs enhance team collaboration and dialogue
Your Skills
- Communication Skills
- Good planning and organizational skills including multitasking and time-management
- Result-orientation and attention to quality
- Able to work with a team and independently have experience in working with remote teams and stakeholders
- Assertiveness and conflict resolution
- Problem Solving
- Proficiency with Microsoft Office Suite including Word Excel and Power Point
- Have strong interpersonal skills with the ability to interact with project teams in-house and external
- Proficiency in English language
Experience
- Minimum 1 year of experience preferably in multi-cultural corporate environment
- Bachelors Degree or experience in Property Management Business Administration Finance Construction or Legal
- Experience in real estate is a plus
Location:
On-site Warsaw POLJob Tags:
If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Key Skills
- Project / Program Management
- Program Management
- Developmental Disabilities Experience
- Organizational skills
- Data Collection
- Meeting Facilitation
- Utilization Review
- Administrative Experience
- Program Development
- Public Speaking
- Supervising Experience
- Social Work
About Company
Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.
