Quality Administrative Coordinator

Position Overview:

As a Quality Administrative Coordinator for Waiakea Inc. you will provide administrative scheduling and data management support to the Quality Department. The Quality Administrative Coordinator will also ensure accurate and organized documentation across QA and QC functions facilitating smooth audit readiness and communication. The ideal candidate will possess excellent communication skills organization skills and the ability to thrive in a dynamic manufacturing environment. This position is located in Hilo Hawaii.

Schedule:

Full-time. Monday-Friday 7:00am-3:30pm

Benefits:

Waiakea Hawaiian Volcanic Water offers competitive pay that is direct-deposited sick personal and vacation leave paid volunteer hours health/vision/prescription/dental insurance FSA & Dependent Care FSA with $500 employer contribution discounted gym memberships company water discount and more including up to $300 monthly child care reimbursement and a 401k with up to a 5% employer match.

Essential Job Functions:

• Maintain document version control and filing systems (Trainual/QT9/G-Drive).
• Schedule and track internal/external audits calibration and training.
• Compile and distribute meeting minutes reports and audit action summaries.
• Manage departmental communication travel and purchasing requests.
• Track certifications training renewals and lab inventory.
• Assist with onboarding HR coordination and inter-departmental paperwork.

Core Values: The ideal candidate will align with our company core values:

• Its a Kakou Thing- Works together with team members to find solutions.
• Live Aloha- Be positive love unconditionally.
• Kulia i ka nuu- Constant improvement; Strive to reach the summit.
• Be Pono- To have integrity and find harmony within yourself the Aina your community and work.
• Hookuleana- An action or mindset to take responsibility. It is our individual and collective responsibility to: participate rather than ignore prevent rather than react and preserve rather than degrade.

Additional Requirements:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Team player works well independently and as a team
• Proficient in Microsoft Office Gsuite Microsoft Teams Wrike or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently with effective time management skills
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 20 lbs

Education and Experience:

• Associates degree or equivalent experience.
• 2 years of administrative or QA support experience in a regulated environment.
• Highly organized with strong attention to detail.
• Proficiency in G-Suite Excel and document management tools.

Other Duties:

• Reports directly to Director of Quality & Compliance
• Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice

Equal Employment Opportunity:

Waiakea Inc. is an equal employment opportunity employer providing equal employment opportunities to individuals regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by federal state or local addition Waiakea Inc. will provide reasonable accommodations for qualified individuals when appropriate.