Administrative Assistant II

Position: Administrative Assistant II

Location: Birmingham AL 35243 (Hybrid)
Duration: 2 Years

Client: Alabama Power

Position Summary

We are seeking an experienced Administrative Assistant II to provide advanced administrative support to a dynamic team. This role requires a highly organized professional who can work independently manage multiple priorities and ensure smooth day-to-day operations. The ideal candidate will bring strong communication skills attention to detail and a proactive approach to supporting leadership and team objectives.

Key Responsibilities

• Provide advanced administrative support to team members ensuring efficient and seamless operations
• Independently manage calendars schedules and appointments prioritizing critical tasks and deadlines
• Coordinate and organize meetings conferences and events including logistics agendas and follow-up actions
• Prepare edit and format documents reports presentations and correspondence with a high level of accuracy
• Conduct research gather data and compile reports to support decision-making and strategic planning
• Assist with budget management expense tracking and basic financial reporting in accordance with organizational policies
• Handle sensitive and confidential information with discretion and professionalism
• Serve as a primary point of contact for internal and external stakeholders providing professional and responsive communication
• Support additional administrative and operational tasks as needed

Qualifications

• 6 10 years of progressive administrative support experience
• Proven ability to work independently and manage multiple priorities effectively
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Strong organizational time-management and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Experience supporting budget tracking expenses or financial reporting preferred
• Professional demeanor with the ability to interact with all levels of an organization
• Commitment to confidentiality and ethical handling of sensitive information

Preferred Skills & Attributes

• Proactive problem-solver with strong judgment
• Ability to adapt to changing priorities and deadlines
• Strong interpersonal skills and customer-service mindset
• Experience supporting managers or leadership teams