SHINE Administrative Assistant

Pay Grade: F

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Who We Are.We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease injury and disability; promoting health and well-being; and preparing for and responding to disasters.

What We Offer.As a member of the DPH team you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role you will contribute to protecting lives while enjoying a wide range of benefits.

• Make a Professional Impact Build your career where it matters and protect lives in the community where you live work and play.
• Enjoy Workplace Flexibility Experience flexibility in how you work so you can be your best self for you and the people of Georgia.
• Work with a Dynamic and Diverse Team Collaborate with employees who share ideas and leverage collective strengths.
• Achieve Career Longevity Take advantage of opportunities for learning and development that support a long-term career.
• Take Part in a Hands-on Working Culture Work in a unique culture of active engagement and problem-solving no matter your role.
• Feel Pride in Where you Work Be part of making an impact in public health alongside dedicated people just like yourself.

The Administrative Assistant plays a key role in supporting the daily operations of the SHINE Program. This position assists with program coordination communication and office administration to ensure smooth and efficient workflow. The Administrative Assistant also provides excellent customer service to partners and community members helping connect them with information resources and support.

Primary Duties &Responsibilities:

• Supports administrative functions such as answering phones and providing event assistance
• Processes travel expenses purchases and vendor communications
• Monitors contracts and telecommunications
• Manages inventory of supplies furniture and equipment
• Updates calendars schedules meetings and sends notices or invitations
• Represents the Program Manager as needed including taking notes and preparing follow-up reports
• Tracks partner contributions (in-kind and monetary) related to SHINE strategies and activities
• Provides outstanding customer service to partners and community members by offering information answering questions and resolving concerns
• Tracks program activities and maintains mailing and contact lists
• Drafts reports presentations correspondence and other documents

Associates degree from an accredited college or universityandone (1) year of job-related experience .

or

High school diploma/GEDand three (3) years of job-related experience.

Preferred Qualifications:

• Proficiency in computer applications particularly Microsoft Word Excel and PowerPoint
• Strong ability to format proofread and edit documents accurately
• Excellent attention to detail and organizational skills

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals.A maximum of 30 minutes of physical activity may be allocated per workday typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees diplomas licensures and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency you may be required as a term and condition of DPH employment to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services programs activities and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process email .

DPH is an Equal Opportunity Employer

Due to the volume of applications received we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.