HR Administrative Assistant (Temporary Maternity Leave Coverage)

Job Title: HR Administrative Assistant (Temporary Maternity Leave Coverage)

Reports To: Director of Human Resources/Chief Financial & Operating Officer

Location: Charleston SC (on-site)

Duration: Temporary Maternity Leave Coverage; January 5 2025 - April 15 2025

FLSA Status: Non-Exempt

Job Description

Ashley Hall is seeking a highly organized adaptable and service-oriented HR Administrative Assistant to provide temporary support during a maternity leave coverage period. This role serves as a primary point of contact for employees and applicants ensuring inquiries are directed to the appropriate internal or external resources.

Key Responsibilities

• Serve as first point of contact for HR inquiries triaging and routing questions

• Support recruiting: post jobs monitor applicants schedule interviews and coordinate communications

• Facilitate onboarding: complete background checks I-9s and compliance steps through Paychex HireRight and DSS systems

• Maintain HR records spreadsheets and shared folders

• Coordinate candidate campus visits including travel lodging and reimbursements

• Provide administrative support for payroll timekeeping and employment verifications

• Uphold confidentiality and ensure compliance with school policies

Qualifications

• Associates or Bachelors degree preferred; equivalent experience considered

• Prior experience in HR recruiting or administrative support strongly preferred

• Ability to multi-task and manage competing priorities

• Strong interpersonal skills; comfortable working with diverse teams and hiring managers of varying styles

• Proficient in Microsoft Office (Excel Word Outlook) and Google Workspace (Docs Sheets Meet Drive)

• Familiarity with HR platforms such as Paychex HireRight and e-Verify a plus

• Excellent attention to detail organization and communication skills

Physical Requirements

• Sit or stand for extended periods

• Frequently use hands to type file or operate office equipment

• Occasionally lift/carry objects up to 25 lbs

• Visual and auditory ability to manage office tasks effectively

Employment Eligibility & Screening Requirements

Employment is contingent upon the successful completion of all required screenings and clearances including:

• Criminal background check (state and federal)

• Sex offender registry check

• Tuberculosis (TB) screening

• Drug screening

• Verification of eligibility to work in the United States

• Any additional screenings required by South Carolina state law or Ashley Hall policy

Time Commitment

• Monday - Friday 8:00 AM - 4:00 PM

• Temporary Maternity Leave Coverage; January 5 - April 15 2025

How to Apply:

Interested candidates required to submit an official application through Ashley Halls website at to be considered for the position.

As part of the online application candidates will be required to upload a cover letter resume and list of references to be considered for the position.

Questions regarding the position can be directed to:
Lynsey Barrows Director of Human Resources
Email:

About Ashley Hall:

Since its founding in 1909 Ashley Hall has empowered young women to think critically act ethically and embrace their world with confidence. The School serves girls from kindergarten through grade 12 (and is co-ed in its Early School ages 2 to 5 years). Ashley Hall provides a dynamic education grounded in a Reggio approach in its Early School and an International Baccalaureate Primary Years Programme in its Lower School.

Ashley Hall is an Equal Opportunity Employer and does not discriminate on the basis of race color religion sex pregnancy gender identity sexual orientation national origin age protected veteran status disability or genetic information or any other characteristic protected by applicable federal state or local law.