Associate Project Director

Calgary - Canada

Monthly Salary: Not Disclosed

Posted on: 02-11-2025

Vacancies: 1 Vacancy

Job Summary

Critical Mass is seeking a highly organized dynamic and experienced Associate Project Director to drive the flawless execution and compliant delivery of our integrated 3D CGAI Product & Technology Program. This is a specialized role that blends project management with production business management and requires an understanding of production business affairs. The ideal candidate also understands operations management and will work hand in hand with the Group Program Director to support project staffing resourcing and reporting project lifecycle management legal and vendor compliance.

The ideal candidate excels at managing production complexity developing and implementing risk mitigating strategies at both a client and project level and organizing/mapping talent to create cross-functional teams that achieve high-quality results.

You Will:

Project Management:

Work with the Group Program Director and Head of Innovation to support the overarching structure and health of the client program portfolio
Work closely with Group Program Director and other leads to manage resource allocation workload capacity and prioritization of creative and production teams
Administer and maintain project management (e.g. Asana Workfront) and financial systems (e.g. procurement billing) relevant to advertising production
Develop document and champion best practices and Standard Operating Procedures for the end-to-end creative production process ensuring efficiency quality and scalability
Lead the back-end planning execution monitoring and closing of multiple concurrent projects in partnership with the client-facing product leads

Production Business Management:

Review creative concepts and final assets for potential legal risks including clearance and licensing requirements for third-party materials (e.g. music stock footage artwork intellectual property)
Facilitate the onboarding of new production vendors agencies and freelancers ensuring all contracts NDAs and financial paperwork are accurately processed
Serve as the primary contact for all talent and usage matters including union and non-union talent (ACTRA SAG-AFTRA AFM etc.)
- Estimate track and manage talent session and usage fees
- Draft and process talent contracts releases and agreements
- Oversee residual and holding fee payments ensuring timely compliance
Draft negotiate and finalize Statements of Work (SOWs) Master Service Agreements (MSAs) and vendor contracts in partnership with Legal and Finance teams
- Maintain and track all rights usage periods and expiration dates for talent music stock and licensed assets initiating renewals as required

What We Offer:

Global maternity and parental leave
Competitive benefits packages
Vacation Flex days and sick days
Access to online services for families and new parents
Summer Fridays (off at 3:00 PM local time every Friday)
12 Affinity Groups
Internal learning and development programs
Enterprise-wide employee discounts

Our new hires & employees are the future of our organization and we want to set you up for long-term an effort to do so we expect our team to work in the Calgary office for a minimum of 3 days a week.

Critical Mass is an equal opportunity employer.

The Critical Mass Talent Acquisition team will only communicate from email addresses that use the URLs and. We will not use apps such as Facebook Messenger WhatsApp or Google Hangouts for communicating with you. We will never ask you to send us money technology or anything else to work for our company. If you believe you are the victim of a scam please review your local government consumer protections guidance and reach out to them directly.

If U.S. based: Canada based: U.K. based: Costa Rica based: Experience:

Director

You Will:

Project Management:

Work with the Group Program Director and Head of Innovation to support the overarching structure and health of the client program portfolio
Work closely with Group Program Director and other leads to manage resource allocation workload capacity and prioritization of creative and production teams
Administer and maintain project management (e.g. Asana Workfront) and financial systems (e.g. procurement billing) relevant to advertising production
Develop document and champion best practices and Standard Operating Procedures for the end-to-end creative production process ensuring efficiency quality and scalability
Lead the back-end planning execution monitoring and closing of multiple concurrent projects in partnership with the client-facing product leads

Production Business Management:

Review creative concepts and final assets for potential legal risks including clearance and licensing requirements for third-party materials (e.g. music stock footage artwork intellectual property)
Facilitate the onboarding of new production vendors agencies and freelancers ensuring all contracts NDAs and financial paperwork are accurately processed
Serve as the primary contact for all talent and usage matters including union and non-union talent (ACTRA SAG-AFTRA AFM etc.)
- Estimate track and manage talent session and usage fees
- Draft and process talent contracts releases and agreements
- Oversee residual and holding fee payments ensuring timely compliance
Draft negotiate and finalize Statements of Work (SOWs) Master Service Agreements (MSAs) and vendor contracts in partnership with Legal and Finance teams
- Maintain and track all rights usage periods and expiration dates for talent music stock and licensed assets initiating renewals as required

What We Offer: