Executive Assistant
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Job Location:
Santa Fe, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Function Summary
Under the direction of the Chief Executive Officer (CEO the Executive Assistant is primarily responsible for supporting the work of the CEO and at the direction of the CEO. May provide support to activities of other Executive Team members either as pare of cross-functional work the CEO is engaged in or for independent projects on behalf of others with CEO approval. Primary areas of position emphasis are 1) assisting with organizing and managing the CEO workload and related calendars; 2) assigned projects; 3) organization and management of key databases and overall records archiving updating and retrieval; and 4) general office duties such as scheduling responding to internal and external request for assistance inter-office and external communications scheduling and similar duties.
Essential Responsibilities
- Provides primary administrative support to the CEO and others as assigned;
- Maintains project action lists.
- Coordinates recurring reports and topical lists with the CEO to ensure that reports and updates to the Board and other groups are current.
- Maintains and tracks contracts agreements and records with notifications to the CEO and appropriate other parties when renewals expirations and other status updates are pending and need attention.
- Maintains and updates administrative policy and operations manuals reference materials directories and meeting files on a regular basis and as changes occur to keep them current and accurate.
- Records and distributes minutes of designated LFMC meetings in a timely manner; may occasionally serve as recording secretary for Board Board Committee and provider meetings.
- Make arrangements for meetings by scheduling facilities and services as directed.
- Assist in implementation of special events as assigned.
- Provide customer service as needed and appropriate including answering phones and greeting people at the administration reception desk.
- Monitor office supplies and initiate requisitions to replenish.
- Monitor the maintenance of office equipment and initiate repairs as needed.
Education Experience and Skills/Training
- High school diploma/GED minimum; Associate degree or higher preferred from an accredited program or certificate in general office skills/administration or related training;
- Five years prior administrative work experience preferably in health care business non-profit or public sector setting.
- Any equivalent combination of the above experience training and/or education at the discretion of LFMC hiring authorities.
Leave Benefits
-Three (3) weeks of annual leave.
-up to two (2) weeks of annual sick leave
-eight (3) paid holidays
-two (2) paid personal days
accruals and holidays are prorated for part-time employees
Insurance Benefits
-Medical
-Dental
-Vision
coverage available for staff and eligible family members including domestic partners
-paid term life insurance (flat $25000)
-paid short term disability
-optional life
-critical care
-medical and dependent care expense accounts
-health savings account
403(b) retirement savings plan (eligible for company match after 12 months of employment)
Bargaining Unit Position
Union:
Non-Union: X
La Familia offers opportunities for employment in the fields of medicine nursing dentistry health education and other support services. We are an equal opportunity employer.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
