Lead HR Supporter

Are you an experienced HR professional with deep expertise in HR administration and payroll Join us at the heart of VELUX Production as a Lead HR Supporter a key role ensuring the smooth coordination of HR support processes compliance with Polish labor law and participation in both local and global HR initiatives.

This is a senior specialist role with process leadership responsibilities ideal for someone who enjoys coordinating teams and improving processes even without formal people management duties.

Your Key Responsibilities:

HR and Payroll Administration

• Manage complete employee documentation in line with Polish labor law.
• Handle employment lifecycle processes: hiring changes extensions and terminations (including preparation of documents like contracts anneces etc).
• Maintain employee data in TETA and Workday systems.
• Cooperate with external payroll providers and verify payroll accuracy.

Payroll Operations & Compliance

• Prepare payments to US ZUS and PFRON for the VELUX Group.
• Post payroll and PFRON transactions.
• Liaise with public institutions (US ZUS) and prepare corrections and reports.

HR Systems & Process Development

• Act as a Super User for HR systems (TETA Płatnik).
• Test implement and enhance HR system functionalities.
• Collaborate with central IT/HR teams to drive process improvements.

Legal & Audit Support

• Advise the business on Polish labor law working time and remuneration.
• Prepare materials for internal and external audits (ESG EY PIP ZUS).
• Represent HR during inspections and collaborate on global mobility cases.

HR Support & Projects

• Support HR initiatives and Employee Life Cycle processes.
• Partner with HR Business Partners on engagement culture and employee relations.
• Identify process optimization opportunities and support business reporting.

Your Profile:

• University degree in Law Economics HR Management or related field.
• 5 years of experience in HR and payroll including 2 years in a coordinating role.
• Strong knowledge of the Polish Labor Code working time systems and payroll regulations.
• Experience with various employment contracts and payroll types.
• Proficiency in TETA Workday Płatnik and ZUS PUE.
• Very good English (min. B2).
• Experience in an international or production environment is a plus.
• Extensive project management and process improvement skills.
• Ability to participate in business trips (up to 15 days per annum)

Key Competencies

• Expertise in payroll calculations ZUS/PIT/PFRON reporting and compliance.
• Excellent attention to detail and accuracy with sensitive data.
• Strong communication and collaboration skills across HR and business teams.
• Resilience prioritization and problem-solving in a dynamic environment.
• Proactive and improvement-oriented mindset.
• Integrity confidentiality and professionalism.

Personal Attributes

• Empathetic and structured team coordinator.
• Process-oriented systematic and reliable.
• Open to change and continuous improvement.
• Cooperative communicative and accountable.

What We Offer

(Benefits may vary slightly depending on location)

• A constructive and collaborative work environment based on trust and respect
• Employment with a company whose brand has been present in Poland for over 35 years
• An inspiring team and excellent opportunities for personal and professional growth
• Annual performance-based bonus
• Private medical care life insurance and Multisport card
• Access to the Social Benefits Fund e.g. Christmas gifts for employees and their children
• Employee Pension Plan (PPE) fully funded by the employer (3.5%)
• Development opportunities tailored to your individual needs training and tuition reimbursement
• Financial support for childrens summer camps
• Assistance from the Employee Foundation
• Attractive employee discounts on VELUX products and much more