Executive Assistant to FounderChief Executive Officer (20-month contract)
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
O2E Brands is the exciting fast-growing parent company of 1-800-GOT-JUNK WOW 1 DAY PAINTING and Shack Shine. Were looking for a world-class Executive Assistant to join our rockstar team in a full-time 20-month contract position.
This role requires a proactive highly organized and detail-oriented professional to manage the administrative personal and professional affairs of Brian Scudamore Founder & CEO. The ideal candidate is a true self-starter who lives to anticipate needs streamline complexity and optimize the CEOs time ensuring his day-to-day life runs with flawless efficiency.
Who is Brian Scudamore
Brian Scudamore is the Founder & CEO of O2E Brands. He started 1-800-GOT-JUNK when he was just 19 years old. Today Brian is a serial entrepreneur author of two books and a Dragon on Dragons Den. Find out more at .
ð HYBRID WORK ENVIRONMENT
Vancouver-based team members work in-office every other week (TuesThurs). Core attendance is required from 9 AM 3 PM on these days to support business priorities.
ð¼ A Day in the Life: Core Responsibilities
The EA acts as the primary gatekeeper and organizational force managing a diverse and demanding portfolio:
- Calendar Management & Optimization: Manage a complex high-volume calendar. This includes scheduling coordinating internal and external meetings and ensuring every invitation contains the necessary details.
- Communication & Correspondence: Serve as the CEOs proxy managing email inboxes drafting correspondence and organizing all communication for fast and effective review. Liaise with the social media team to ensure comments and direct messages are appropriately handled.
- Travel Coordination: Handle end-to-end travel logistics including booking flights accommodations and ground transportation adhering to the CEOs specific preferences and ensuring all itineraries are detailed in the calendar.
- Financial & Administrative Support: Process expense reports manage invoices and handle confidential personal financial tasks.
- Project & Event Support: Assist with logistics and administrative support for various projects and events (book launch/management company events speaking engagements and other PR activities).
- Confidential Relationship Management: Act as the professional liaison for key internal and external stakeholders including the Leadership Team family members other executive assistants and external organizations.
ð What You Bring to the Table
We are looking for an Executive Assistant who is not only supportive but strategic in their support. You thrive on creating order out of complexity and constantly seek ways to improve efficiency.
- Anticipatory Problem Solver: Your greatest skill is your ability to proactively take tasks off the CEOs plate. You consistently seek to optimize the workflow of leadership asking: How can I make this easier more efficient and more effective
- Detail-Oriented & Meticulous: You possess the meticulous organizational skills required to manage complex calendars logistics and high-stakes projects flawlessly.
- Experienced Professional: Proven experience in an administrative or executive support capacity demonstrating increasing levels of responsibility and autonomy.
- Discreet and Trustworthy: Utmost integrity and discretion when handling highly sensitive and confidential information related to the business finances and family.
- Technology Fluency: Proficient in G Suite/Google Workspace (Gmail Calendar Drive Docs) and comfortable adapting to and mastering new digital tools.
- Master Communicator: Exceptional written and verbal communication skills with the ability to build relationships quickly across diverse groups and summarize complex information for quick executive review.
- Adaptable & Resourceful: The ability to prioritize conflicting needs navigate ambiguity and find resourceful solutions independently to keep momentum moving forward.
ð COMPENSATION & BENEFITS
Salary Range: $85000 $105000 per annum
(The actual salary offered will be commensurate with education experience and internal equity.)
We offer a competitive Total Compensation Package designed to support your financial personal and professional well-being. This includes:
- Comprehensive Extended Health and Dental Benefits
- Generous Paid Time Off including annual vacation and personal days
- Hybrid Work Environment offering flexibility to work both remotely and from our corporate offices
- Professional Development Opportunities to support ongoing career growth
- Access to Health and Wellness Programs including gym facilities at our corporate head office
ð THE HIRING PROCESS
- Pre-Screen Lets talk about your experience goals & excitement for this role!
- Interviews Two or more interviews with different team members including structured competency & scenario-based questions
- Presentation/Assessment
- References & Background Check
- We use audio recording transcription for our interview practices ð
ð ABOUT US
Did you know O2E Brands has been voted one of the Best Workplaces in Canada 14 times! Take a sneak peek into why that is here: (YouTube) Check us out on social! At O2E Brands we know that great talent comes in many forms and we want to meet you at your best. We will provide reasonable accommodations to applicants with disabilities at any time throughout the recruitment and selection process. Please contact our Talent Acquisition Team at or notify the Talent Acquisition team member you are working with if unique arrangements will enable your equal participation.
#1-800-GOT-JUNK
âï Ready to take your career to the next level Apply today! ð
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
