Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
- Provide executive administrative support to the Head of Infrastructure Canada.
- Coordinate leadership meetings including the Infrastructure Board Leadership Meetings Operations Meetings Townhalls etc. Coordinate invites agenda setting material gathering taking concise minutes and maintaining action logs that drive accountability.
- Prepare and coordinate reports and presentations. I.e. reports for board meetings executive presentations business plans.
- Raising invoices and purchase orders
- Support calendar management and travel logistics
- Support internal compliance standards by ensuring processes are followed and appropriate approvals are obtained and recorded.
- Supporting with document control Quality Assurance & Quality Control
- Prepare and coordinate internal and external communications and publications on behalf of the Head of Infrastructure
- Support with social media publications and content
Qualifications :
- Proactive behaviour showing initiative and being action oriented.
- Well-mannered and professional and team player in a high profile environment.
- A creative mind with an ability to suggest improvements.
- Strong organizational and planning skills in a fast-paced environment.
- Excellent written and verbal communication skills.
- Excellent time management skills and ability to multi-task think quickly and prioritize work.
- Attention to detail and problem solving skills.
- Proficiency in MS Office (MS Word PowerPoint Acrobat Excel Outlook).
- Proficient in communication platforms Teams Skype for Business Zoom.
- Maintain and ensure strict confidentiality. High professional conduct handling confidential matters with the utmost discretion and having a diplomatic approach to resolving issues are requirements at all times.
Additional Information :
The base salary range for this full-time role is $75000 - $120000 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range depending on candidates experience and qualifications.
Turner & Townsend is a leading independent professional services company specializing in program management project management cost management and consulting across the property infrastructure and natural resources sectors. With 108 offices in 45 countries we draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients assets. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request
Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Working in partnership makes it possible to deliver the worlds most impactful projects and programmes. Together with our clients, we turn challenge into opportunity and complexity into success across real estate, infrastructure, energy and natural resources. Website https://www. ... View more
