Executive Assistant

Be part of something bigger. Build with us today Now for tomorrow.

At Baker Tilly we care about the impact you make. Thats why were invested in your growth from day onebecause the steps you take today define your tomorrow.

We are looking for an Executive Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here youll collaborate with a dynamic team of professionals united by a shared commitment to making a difference - for our clients our communities and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it and work with each professional to define whatsuccess means for them.

Your role:

• Establish and coordinate administrative procedures and internal policies to support the Tax Teams operational efficiency
• Schedule and organize meetings for internal and clients including preparing
• agendas booking meeting spaces and confirming attendance
• Assist in the preparation formatting and distribution of client documentation both digitally and in hard copy for internal reviews and external mailing
• Analyze incoming requests internal submissions and documentation to ensure
• timely follow-up and compliance with internal protocols
• Collaborate closely with partners and team members to track progress and
• coordinate workload to meet strict filing deadlines
• Liaise with clients internal departments and external stakeholders to ensure
• accurate communication and timely exchange of information
• Conduct basic research and compile data for preparation of internal summaries memos and briefing documents
• Support executives by maintaining organizational systems and proactively flagging any issues or delays in project execution
• Support travel and event coordination organizing logistics for both internal and client-facing events ensuring all details are handled professionally and with attention to detail
• Manage the ticketing system for operational requests ensuring timely responses to client and internal requests related to documents data and other administrative tasks
• Assist in the preparation of tax returns ensuring accuracy and compliance with BTNS on different projects as assigned relating to audit accounting taxvaluationand other specialty services
• Contribute to team success by managing priorities independently while also being a reliable and communicative team player
• Foster a positive work culture by embracing BTNSs values of collaboration growth and service excellence supporting both internal teams and clients in every aspect of your role

What you bring to the table:

• 2-5 years of experience in an administrative or client services role with a demonstrated track record of successful project administration and driving process improvements
• Familiarity with tax compliance processes audit procedures and accounting principles with the ability to effectively contribute to team-based projects. Experience in these areas is considered an asset
• Experience in assisting with the preparation of tax returns demonstrating strong attention to detail and a commitment to accuracy and compliance with relevant tax regulations
• Strong leadership and initiative with the ability to take ownership of projects and process changes collaborating effectively across teams to implement operational improvements
• Exceptional communication and organizational skills with the ability to manage competing priorities handle complex tasks and maintain attention to detail
• Client-first mindset with a passion for providing exceptional service and building strong long-term relationships with both internal teams and clients
• Advanced proficiency with Microsoft Office 365 especially Word Excel Outlook and Teams; ability to quickly adapt to new systems and technologies
• Ability to work independently and as part of a team balancing both collaborative and individual responsibilities with ease
• Professionalism and poise in all communications with a strong focus on accuracy and clarity

Whats in it for you

• Competitive total rewards package including salary and incentive program
• Robust benefits plan (health dental life dependent life AD&D STD LTD etc. only eligible after 3 consecutive months of active employment with Baker Tilly NS)
  • 70% Employer-paid & 30% Employee paid: Medical & Dental coverage.
  • 100% Employee-paid: Short Term Disability AD&D Long Term Disability and Term Life Insurance (all are mandatory).
    • BTNS also offers Optional Basic Critical Conditions Benefit. Employee applies directly online once the member number is assigned.
  • 100% Employer paid: Employee and Family Assistance (EFAP) Program.
• Fantastic perks:
  • RRSP matching
  • Generous paid time off package (vacation personal sick firm holidays etc.)
    • 15 Days paid vacation up to five (5) sick days and three (3) personal days per year
  • Wellness allowance
  • Complimentary on-site gym
  • Free plentiful parking
  • Dress for your day including casual
  • Growth-focused coaching mentoring feedback and growth plan reviews
  • Learning and professional development opportunities
  • Fun at work year-round with firm-sponsored social events yoga lunch and learns registered massage therapy visits espresso happy hours free snacks and meals teambuilding events therapy dog visit off-site Staff Day etc.

Where youll work:

130 Eileen Stubbs Ave suite 201 Dartmouth NS B3B 2C4

Job type:

Permanent Full-time

Your schedule:

Monday to Friday

Working hours:

Averaging 7.5 hours per day (averaging 37.5 hours per week)

Salary:

$64000 ($32.82 per hour)

Vacancy:

1

When you join Baker Tilly you become part of something biggeran ambitious forward-thinking company that puts people first. Ideas matter perspectives count and every contribution builds a stronger future. If youre ready to make an impact were ready to meet you.

Note:We are actively seeking to add team members from communities with lived experiences of marginalization and underrepresentation. We respect and value everyone for their unique perspective and the difference that they bring as we create a culture of trust and belonging. If you identify as Black Indigenous a Person of Colour 2SLGBTQIA Disabled/Person with a Disability or another marginalized group we strongly encourage you to applyeven if you wonder whether you fully meet the qualifications in the posting. If accommodation at any stage of the application process would assist you please connect with our People & Culture team at and we are happy to help.

Required Experience:

IC