Operations Executive Assistant to Executive Assistant

Overview:

We are seeking a highly organized and detail-oriented individual to join our team as an Operations Admin Support Assistant. This position offers the opportunity to work closely with the Group CEO and gain valuable experience in executive-level successful incumbent must have experience working in a fast-paced corporate environment ensuring the smooth and efficient running of our day-to-day operations.

Key responsibilities:

• Provide administrative support to the group preparing reports and handling correspondence.
• Experience as Personal Assistant.
• Maintain and update operational documents policies and procedures.
• Coordinate and facilitate all operational activities and projects.
• Handle and route incoming calls and emails related to operations.
• Assist with inventory management and procurement tasks.
• Maintain data entry and accurate records on systems.
• Handle general office tasks ordering supplies and managing office equipment.
• Typing of weekly and monthly reports and as per management request.
• Assisting and resolving branch client queries.
• Support to Executive Assistance.
• Collaborate with senior management to develop long-term operational strategies.
• Assist with all invoices reconciliations and quotes request.
• Issuing of PO and Capexs
• Ensure all order requests get necessary approvals and authorizations by the relevant Executives.
• Ensure compliance with company policies and procedures
• Processing and forwarding documentation to finance department for payment.
• Identify and implement cost-saving measures to optimize operational expenses
• Assist with all filling.
• Professional typing of all operational correspondence.
• Provide administrative support to the Executive Assistant to Group CEO.
• Prepare and edit documents presentations and reports.
• Help coordinate and organize company events meetings and conferences.
• Assist with budget management and expense tracking.
• Liaise with internal and external stakeholders on behalf of the Executive Assistant.
• Handle confidential information and maintain discretion at all times.

Qualifications:

• Bachelors degree in business administration or a related field preferred.
• Proficient in Microsoft Office suite (Word Excel Outlook)
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Proven experience in a similar administrative role supporting top-level executives
• Strong organizational and time management abilities
• Ability to prioritize tasks and work independently with minimal supervision
• Discretion and confidentiality in handling sensitive information

We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees and the choice made is purely on merit Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date please regard your application as unsuccessful.