Customer Service & Dispatch Scheduling Coordinator

San Diego, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30 days ago

Vacancies: 1 Vacancy

Job Summary

Title
Customer Service & Dispatch Scheduling Coordinator
Installation - POS

Reports to
POS Director Services

Position Overview

The Customer Service & Dispatch Scheduling Coordinator plays a vital role in delivering exceptional service and coordination between customers field technicians and third-party vendors. This position is responsible for managing service calls scheduling and dispatching technicians processing parts orders tracking equipment and ensuring accurate and timely billing.

This role requires strong communication organizational and multitasking skills as well as the ability to remain calm and decisive in fast-paced environments. The ideal candidate is detail-oriented customer- focused and thrives on solving problems efficiently while maintaining excellent relationships with internal and external partners.

Duties and Responsibilities

Customer Support & Communication
- Deliver exceptional customer service across all communication channels phone email and in-person ensuring prompt courteous and professional assistance.
- Serve as the primary contact for customers regarding service requests parts orders repairs and billing inquiries.
- Conduct proactive follow-ups with customers to confirm appointments track orders and ensure satisfaction with completed service calls.
- Manage inbound and outbound calls and emails to address service issues replacement equipment needs and general inquiries.

Dispatching & Scheduling
- Efficiently schedule and coordinate service calls for field technicians ensuring timely response and optimal coverage.
- Maintain real-time dispatch boards and technician schedules adjusting priorities as new calls arise.
- Manage overnight escalations and ensure prompt resolution and communication with affected customers.
- Track technician activity and service completion ensuring accuracy in service logs and ticket details.

Parts Equipment & Logistics
- Create fulfill and close sales and service orders for parts supplies and replacement equipment.
- Manage the technician replacement fulfillment and depot service programs.
- Coordinate and track third-party equipment exchanges ensuring timely delivery and return of defective units.
- Utilize UPS or similar portals to process shipments track deliveries and arrange call tags for returns.
- Occasionally drive company equipment between office locations or make local deliveries and pick-ups as required.

Administrative Support
- Review service tickets and documentation for completeness and accuracy before closure.
- Prepare proposals for non-contracted service work as needed.
- Support daily billing invoicing and data entry activities to ensure accuracy and timeliness.
- Maintain accurate service records logs and customer information within company systems.
- Assist with general office duties and other tasks as needed.

Qualifications

High school diploma or equivalent; technical training or related experience preferred.
Proficiency in Microsoft Office Suite (Word Excel Outlook).
Excellent verbal and written communication skills with a professional courteous demeanor.
Strong organizational and multitasking abilities with keen attention to detail.
Ability to prioritize and respond effectively in time-sensitive situations.
Valid drivers license with acceptable driving record.
Ability to lift push or pull up to 50 lbs as needed.

Preferred Qualifications

12 years of customer service or dispatch experience in a service or technical environment.
Experience in restaurant operations or point-of-sale (POS) systems.
Familiarity with multi-line phone systems and logistics coordination.

Working Conditions

Extensive desk-based work involving prolonged periods using a computer and sitting for extended periods.
Occasional warehouse or field tasks involving lifting or moving equipment.
Frequent collaboration with technicians vendors or internal departments.
Noise level generally low to moderate.

Travel Component

Equality:

At Payroc we are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individuals qualifications without regard to race color religion national social or ethnic origin sex age physical mental or sensory disability sexual orientation or any other status protected by the laws regulation in the location we operate.

Payroc does not tolerate discrimination or harassment based on any of these characteristics. Payroc is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation contact Human Resources Department at

Compensation and Benefits

Our compensation reflects the cost of labor across several U.S. geographic markets. Actual compensation may vary based on a number of factors including location job-related knowledge skills and experience. Depending on the position offered additional forms of compensation such as bonuses incentives or equity may also be included as part of the total compensation package.

We offer a comprehensive range of benefits to support your overall well-being both personally and professionally. These may include medical coverage financial benefits and wellness support tailored to your needs.

Note to Agencies:

Payroc does not accept resume submissions from agencies outside of existing agreements. Please do not send unsolicited resumes to Payroc HR or to Payroc employees. Payroc is not responsible for any fees associated with unsolicited resume submissions.

Required Experience:

TitleCustomer Service & Dispatch Scheduling CoordinatorInstallation - POSReports toPOS Director ServicesPosition OverviewThe Customer Service & Dispatch Scheduling Coordinator plays a vital role in delivering exceptional service and coordination between customers field technicians and third-party ve...