Administration and Office Coordinator
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
$100k - $105k super salary packaging
About Somerville Community Services
Somerville is a for-purpose community-based organisation that has supported Territorians for over 50 years. We specialise in high-quality disability services that empower people to live the life they choose. As a registered NDIS provider we deliver individualised support across the Northern Territory with a focus on respectful person-centred relationships that promote choice dignity and independence.
About the role
Were looking for an experienced and organised Administration and Office Coordinator to provide leadership and coordination of administrative operations across Somerville.
In this role youll supervise administration and reception staff coordinate day-to-day office functions and provide high-level executive support to the Deputy Chief Executive Officer and General Managers. Youll play an important part in ensuring Somervilles offices are professional welcoming and consistently managed supporting teams to work efficiently and focus on delivering quality services.
This role suits someone who values structure takes pride in maintaining well-organised systems and enjoys supporting others to work effectively.
In this role youll:
- Provide executive-level administrative support to senior leaders including diary coordination meeting preparation and professional correspondence
- Lead supervise and support administration and reception staff across multiple Somerville offices
- Oversee day-to-day office operations ensuring a professional and welcoming environment
- Develop implement and improve administrative systems and procedures to enhance efficiency and consistency
- Coordinate travel purchasing and office logistics for staff across multiple sites
- Support organisational committees meetings and governance requirements
- Assist with events workshops and administrative improvement projects
What youll bring
Youll bring initiative strong coordination skills and a commitment to service excellence along with:
- Demonstrated experience leading or coordinating office administration ideally across multiple sites or teams
- Proven ability to provide high-level administrative and executive support to senior managers
- Strong organisational and time management skills with excellent attention to detail
- Well-developed communication and interpersonal skills with the ability to guide and support others
- Proficiency in Microsoft 365 and confidence using office systems and databases
- Sound judgement discretion and professionalism when handling sensitive information
- A proactive solutions-focused approach and flexibility to support varied administrative needs
- Current (or ability to obtain) Ochre Card Criminal History Check NDIS Worker Screening NT Drivers Licence and influenza vaccination
A qualification in business administration or experience in the not-for-profit or disability sector will be highly regarded.
Please refer to the full position description for a complete list of essential and desirable criteria.
Why work with us
At Somerville youll be part of a supportive collaborative team that values professionalism respect and continuous improvement. Youll enjoy:
Youll also enjoy:
- Five weeks annual leave
- Paid parental leave
- Not-for-profit salary packaging to boost your take-home pay
- Regular professional development and training opportunities
- Supportive leadership and a collaborative team environment
- A genuine focus on wellbeing inclusion and work-life balance
- Free confidential Employee Assistance Program (EAP)
How to apply
To apply please submit your resume and a brief cover letter addressing the requirements of the role.
If you have any questions or require adjustments to participate in the application process please contact us at or call.
Somerville is committed to creating a safe inclusive and respectful workplace. We encourage applications from people of all backgrounds and communities.
Applications will be reviewed and shortlisted as received so early applications are encouraged.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
