Associate II

POSITION TITLE:ASSOCIATE II REPORTS TO:

OVER-TIME STATUS:NON-EXEMPT PAY GRADE:106

JOB SUMMARY:

Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.

ESSENTIAL DUTIES:

Serving as secretary to a supervisor; greeting visitors and answering telephone providing information; preparing and maintaining files and records.

• Serves as receptionist; answers telephone provides program information takes and dispatches messages;
• Interviews visitors and refers to proper authority for disposition;
• Responds to inquiries about programs qualifications test requirements procedures and policies;
• Types general correspondence memorandum reports schedules contracts purchase orders and other materials from rough draft copy marginal notes or verbal instruction;
• Maintains appointment calendar schedules appointments and meetings;
• Checks and reviews a variety of data for accuracy completeness and conformance to established standards and procedures;
• Collects and prepares data for records and reports;
• Maintains computerized records and generates appropriate reports;
• Makes arithmetical calculations; requisitions supplies and materials for department;
• Maintains text book lists mailing lists files and card indexes;
• Operates standard office word processing and data processing equipment;
• Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience.

APPLICATION PROCEDURE:

All applicants please submit an on-line application along with copies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.

Required Experience:

IC