Administrative Assistant, | Learning Commons & Student Support | WSU Tri Cities

Online applications must be received before 11:59pm on:

If a date is not listed above review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

The Academic & Student Affairs department at WSU Tri Cities welcomes applications for an Administrative Assistant to support our campus Learning Commons and Student Services. In this role you will provide high-level administrative general office management and program support. You will manage a wide range of sensitive and confidential personnel and administrative issues using independent judgement and discretion to ensure the delivery of superior customer service. This includes serving as the departments personnel/recruitment coordinator and HR Partner in Workday for faculty staff non-permanent and student hiring on-boarding and other compensation/personnel actions. Administrative staff report centrally through the Office of the Chancellor and are assigned day-to-day work through their respective units.

The Administrative Assistant initiates actions to ensure work unit and office goals are met and has frequent contact with students clients the public faculty staff and other WSU offices and units. Assignments and projects are of a complex nature requiring substantive knowledge of a variety of regulations rules policies procedures and processes. This position will complete purchases and reconciliation for assigned units. The Administrative Assistant will be working at the front desk of the Learning Commons providing superior customer service to students staff faculty and community members.

Percentage Breakdown of Job Functions:

• 45% Administrative

• 35% Academic Advising Support

• 15% Operational Fiscal and Budget Support

• 5% Other Duties as Assigned

Additional Information:

Last Day Applications Will Be Accepted: Please submit completed applications by October 22 2025 at 11:59 pm.

This is a full time (100% FTE) permanent position. This position is overtime eligible.

Monthly Salary: $3665.00 - $4882.00 Range 41 Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• One year of experience as an Administrative Assistant 1 OR a Bachelors degree in business administration public administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.

• Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

• Strong organizational skills and a willingness to take initiative.

• Demonstrated ability to coordinate multiple programs and deadlines and solve problems for a wide range of complex tasks.

• Demonstrated strong customer service skills.

• Excellent interpersonal written and oral communication skills including demonstrated productive and collaborative working relationships with a broad range of internal and external constituents.

• Demonstrated experience and proficiency with Microsoft Word Power Point and Excel.

Preferred Qualifications:

• Experience working in an environment requiring high attention to detail.

• Experience working collaboratively within a team and across organizational lines.

• Experience working in higher education.

• Demonstrated ability to maintain confidentiality and function positively in a fast paced professional environment.

About Department/College/Area/ Campus - Tri-Cities

Department Name:

Learning Commons & Student Services

Location:

Richland WA 99354

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply including members of the military and veterans and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .

Notice of Non-Discrimination

In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.

More information resources and contact information are available here: