Receptionist

Aberdeen, WA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

RECEPTIONIST

Description of Position

The receptionist provides clerical support to students parents staff and community members. This position exemplifies quality customer service prompt and courteous handling of all inquiries professional and efficient handling of visitors telephone calls and phone messages.

Areas of Responsibility

Duties include but not limited to the following:

Greet all visitors courteously determines their needs check appointments and directs them to the appropriate location and/or person
Professionally answers the switchboard and answer questions or transfer calls to the appropriate person and/or department
Maintain an attractive reception area
Reports immediately the presence of any visitor who bypasses the reception desk or any suspicious activity on the part of the visitor
Maintain an orderly filing system of office documents
Ensures completion of paperwork sign-in and security procedures
Assist other administrative staff with overflow work
Supplies information to callers relay messages and announce visitors
Sorts and routes incoming and outgoing materials; may require computer and data entry skills
Processes incoming and outgoing postal mail
Demonstrate prompt and regular attendance
Assists in monitoring student attendance by following the proper procedures for tardy students and student check-in/out
Maintains confidentiality of information
Promotes a positive image of the school district to the public
Prepares correspondence forms reports etc. for the principal/administrator
Managing and organizing student files records and forms
Assisting with transcript requests work permits and enrollment/withdrawal paperwork
Helping with routine communication to students and families (phone calls reminders or distributing materials)
Providing clerical support such as photocopying scanning and filing
Maintaining calendars for meetings testing schedules and counseling events
Supporting data entry tasks related to student services
Perform other duties as assigned by administration

Education & Experience

High School Diploma (Required)
Postsecondary coursework in office administration or related fields (preferred)
Prior experience in: Customer Service Administrative and/or Clerical

Skills & Competencies

Proficiency in Microsoft Office (Word Excel Outlook) Google Workspace and standard office equipment (phones copiers printers fax)
Strong verbal and written communication skills for effective interaction with students staff parents and the public
Demonstrated organizational ability including the management of schedules records and documents
Capacity to multitask effectively in a fast-paced environment
Basic accounting and/or bookkeeping skills may be required in certain assignments

Additional Qualities

Professionalism with a friendly and welcoming demeanor as the first point of contact for the school
Patience and empathy when working with students parents and staff in various circumstances
Strong problem-solving abilities particularly in handling unexpected or urgent situations (e.g. student illness parent concerns scheduling conflicts)
Dependability with consistent attendance and punctuality

Reports to

Principal

Term of Employment

187 Days

RECEPTIONISTDescription of PositionThe receptionist provides clerical support to students parents staff and community members. This position exemplifies quality customer service prompt and courteous handling of all inquiries professional and efficient handling of visitors telephone calls and phone m...