Executive Assistant IV

Roswell, GA - USA

Monthly Salary: Not Disclosed

Posted on: 19-10-2025

Vacancies: 1 Vacancy

Department:

Administrative Support

Job Summary

Description

The Executive Assistant IV is a highly visible position responsible for providing highly complex administrative support to various functional areas of the Company. The incumbent is also responsible for professionally and discretely managing a variety of projects and tasks requiring independent judgment tact diplomacy and confidentiality. The incumbent will engage with employees at all levels of the organization and with industry leaders government officials and customers.

This position will serve our Water Heater Division located in Roswell GA.

Responsibilities

Represents the Executives and acts responsibly within pre-agreed limits fully understanding the potential impact of the actions taken.
Empowered to execute decisions often acting as the liaison between the Executives with other internal and external parties.
Keeps the Executive informed as needed and escalates issues or matters requiring immediate attention.
Provides leadership mentoring and coaching for direct reports.
Stays abreast of factors affecting the Executives area of responsibility including client and industry knowledge or issues facing the Executive and the organization. Establishes and maintains a process to stay up to date on relevant information.
Conducts research analyzes and interprets data from various sources and prepares complex reports as needed. This includes advanced graphics charts and spreadsheets. May collect edit and compile reports for executive presentations.
Arranges complex and detailed international and domestic travel plans and itineraries. Anticipates travel needs for the Executive and independently coordinates complex travel arrangements typically involving multiple changes or destinations based on understanding the Executives availability and obligations. Ensures necessary travel documents including passport immigration and visa documentation are processed and provided to the Executive in a timely manner.
Manages and maintains complex calendars and coordinates appointments meetings and conference calls for the Executive which may include extensive rescheduling. This includes appropriately scheduling coordinating and confirming appointments for the Executive.
Manages all aspects of meeting planning communication and logistics including onsite and offsite meetings and events conference room scheduling audio visual set up and break down etc.
Processes complex expense reports according to policies and procedures.
Assists with the management of the Executives budget and expenses. Performs necessary accounting functions to achieve departmental goals often requiring interaction with accounts payable and accounts receivable.
May assist with the development of meeting agendas content and presentation materials.
May participate in key executive meetings for documentation and follow-up on deliverables.
Serves as a role model for others by demonstrating Rheems values and behaviors.
Acts as a coach/mentor to less experienced workers.
Performs other duties as assigned.

Qualifications

High School Diploma or equivalent.
7 years experience in business or executive support.
Highly experienced in Executive level protocol.
Extensive experience coordinating all aspects of international and domestic travel.
Excellent communication negotiation and interpersonal skills to ensure adequate communication is professional courteous clear and concise.
Operates with a large degree of autonomy and independence with proven experience of making sound business decisions.
Possesses competence initiative and business acumen to perform with a high level of quality and achieve or exceed goals with little supervision.
Exceptional interpersonal skills and political savvy. Adept at building and sustaining influential work relationships within the organization and through our external partnerships.
Effectively manages conflicting priorities copes well under pressure with time constraints and demonstrates a high level of emotional intelligence.
Proactively addresses issues resolves problems makes appropriate recommendations or proposes acceptable alternative solutions.
Strong organizational skills and attention to detail.
Demonstrates flexibility and willingness to work unpredictably and occasionally late hours or weekends.
Ability to handle confidential information in a discreet and professional manner.
Advanced computer skills and in-depth knowledge of relevant software such as MS Office Suite and Visio.

HOW TO STAND OUT

Bachelors degree in Business Management or related field
Masters degree in Business Management or related field
3-5 years of management experience
Proficiency with Power BI and AI tools
Certified Administrative Professional
Organizational Management Certificate
Notary Public

Equivalent combination of education experience and skills may supplement above minimum job requirements.

#LI-FM1

#LI-Onsite

Required Experience:

DescriptionThe Executive Assistant IV is a highly visible position responsible for providing highly complex administrative support to various functional areas of the Company. The incumbent is also responsible for professionally and discretely managing a variety of projects and tasks requiring indepe...

Description

This position will serve our Water Heater Division located in Roswell GA.

Responsibilities

Represents the Executives and acts responsibly within pre-agreed limits fully understanding the potential impact of the actions taken.
Empowered to execute decisions often acting as the liaison between the Executives with other internal and external parties.
Keeps the Executive informed as needed and escalates issues or matters requiring immediate attention.
Provides leadership mentoring and coaching for direct reports.
Stays abreast of factors affecting the Executives area of responsibility including client and industry knowledge or issues facing the Executive and the organization. Establishes and maintains a process to stay up to date on relevant information.
Conducts research analyzes and interprets data from various sources and prepares complex reports as needed. This includes advanced graphics charts and spreadsheets. May collect edit and compile reports for executive presentations.
Arranges complex and detailed international and domestic travel plans and itineraries. Anticipates travel needs for the Executive and independently coordinates complex travel arrangements typically involving multiple changes or destinations based on understanding the Executives availability and obligations. Ensures necessary travel documents including passport immigration and visa documentation are processed and provided to the Executive in a timely manner.
Manages and maintains complex calendars and coordinates appointments meetings and conference calls for the Executive which may include extensive rescheduling. This includes appropriately scheduling coordinating and confirming appointments for the Executive.
Manages all aspects of meeting planning communication and logistics including onsite and offsite meetings and events conference room scheduling audio visual set up and break down etc.
Processes complex expense reports according to policies and procedures.
Assists with the management of the Executives budget and expenses. Performs necessary accounting functions to achieve departmental goals often requiring interaction with accounts payable and accounts receivable.
May assist with the development of meeting agendas content and presentation materials.
May participate in key executive meetings for documentation and follow-up on deliverables.
Serves as a role model for others by demonstrating Rheems values and behaviors.
Acts as a coach/mentor to less experienced workers.
Performs other duties as assigned.

Qualifications

High School Diploma or equivalent.
7 years experience in business or executive support.
Highly experienced in Executive level protocol.
Extensive experience coordinating all aspects of international and domestic travel.
Excellent communication negotiation and interpersonal skills to ensure adequate communication is professional courteous clear and concise.
Operates with a large degree of autonomy and independence with proven experience of making sound business decisions.
Possesses competence initiative and business acumen to perform with a high level of quality and achieve or exceed goals with little supervision.
Exceptional interpersonal skills and political savvy. Adept at building and sustaining influential work relationships within the organization and through our external partnerships.
Effectively manages conflicting priorities copes well under pressure with time constraints and demonstrates a high level of emotional intelligence.
Proactively addresses issues resolves problems makes appropriate recommendations or proposes acceptable alternative solutions.
Strong organizational skills and attention to detail.
Demonstrates flexibility and willingness to work unpredictably and occasionally late hours or weekends.
Ability to handle confidential information in a discreet and professional manner.
Advanced computer skills and in-depth knowledge of relevant software such as MS Office Suite and Visio.