Administration Assistant Pest Control

Mountain View, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

The Administrative Assistant will provide direct support to the Office Manager and the Pest Control Operations team on this account. This role is essential in ensuring smooth day-to-day administrative functions supporting field operations and maintaining organized systems for documentation and communication.

The Administrative Assistant will also develop and implement a standardized filing and organizational system to support pest control service tracking compliance documentation and team coordination.

Note: This role requires involvement in pest control audits and coordination with field teams addressing pest-related issues. Candidates should be comfortable working in environments where pest activity may be present and must be able to support operational needs without hesitation.

Pay: $25.00/hr

Thepaylistedisthehourlyrange for this position. Any specific offer will vary based onthesuccessful applicantseducation experience skills abilities geographic locationand alignment with market data.

Schedule: Mon-Fri 6am - 2:30pm

Location: Mountain View CA

Benefits:ABM offers a comprehensive benefits package. For information about ABMs benefits visitABMTeam Member Benefits Staff &Management

Essential functions

Calendar management including planning and managing the pest control teams calendar supporting event preparations and follow-up
Data entry and documentation of pest control service logs compliance records and inventory
Proficiency in Google Sheets and Excel is required
Ensure Principal calendar adherence including tracking and inputting time
Assist in developing and rolling out new procedures related to pest control operations
Manage task systems update client meeting agendas and schedule follow-ups
Collaborate with janitorial and events teams for seasonal and special events
Adapt to changes and ensure tasks are completed thoroughly
Field incoming calls route appropriately and take detailed messages
Support onboarding and training for pest control team members
Assist with business development and marketing initiatives
Manage inventory of pest control supplies place orders and complete expense reports
Support various projects for the events and pest control teams
Manage the receptionist email inbox forward emails and respond to general inquiries
Maintain organization of shared folders and pest control documentation
Keep the company directory updated and accessible
Handle incoming and outgoing mail including preparing shipping paperwork

Requirements

Basic computer skills including word processing spreadsheets and presentation software as well as databases and customer database systems
Ability to use the internet for research navigating basic office equipment and protocols experience
Comprehensive knowledge ofAdministrative Assistance
Ability to communicate verbally and in writing effectively throughout all levels of the company
Proven experience working in a fast-paced environment while providing superior service levels

Qualifications

Capacity to multitask while able to see tasks to completion.
The ideal candidate has strong people skills and is customer service oriented.
Prioradministrative experience is preferred but not required.
Ability to work in a fast-paced environment.
Self-motivated organized and detail oriented.
Computer skills: Google sheets Excel Microsoft Office Suite: Outlook Word etc.
Good verbal and written communication skills.
Works well in a team environment.
Approachable yet professional.
Punctual and dependable.
High School diploma required.

Military and veteran friendly employer veterans and candidates with military experience encouraged to apply

MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161

DescriptionThe Administrative Assistant will provide direct support to the Office Manager and the Pest Control Operations team on this account. This role is essential in ensuring smooth day-to-day administrative functions supporting field operations and maintaining organized systems for documentatio...