RESP-NET Medical Record Abstractor HP I Communicable Disease Branch

This position is open only to Starte of Colorado Residents

The Division of Disease Control and Public Health Response (DCPHR) is the departments lead surveillance planning and response arm for public events including communicable disease outbreaks and epidemics pandemics bioterrorism and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch Communicable Disease Branch; Immunization Branch. Electronic and Disease Reporting; Newcomer Health Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for monitor detect diagnose investigate and nimbly respond to all types of conditions events and disasters that impact the publics health.

The Unit:
The purpose of the Communicable Disease Branch is to monitor investigate and control epidemic and communicable diseases affecting the public health in Colorado as required under Colorado statute including: invasive bacterial diseases; foodborne/enteric diseases; waterborne diseases; viral respiratory diseases; vaccine preventable diseases; healthcare-associated infections; tuberculosis; and zoonotic/vectorborne diseases.

About the Position:
This position exists to assist in performing surveillance for respiratory-associated hospitalizations (COVID-19 influenza and RSV) which are reportable conditions in Colorado by collecting medical epidemiologic and other data as well as managing health information. The position works closely with respiratory disease epidemiologists other medical record abstractors project/unit managers and the Principal Investigator to determine priorities for data collection in order to meet changing and conflicting project objectives in a timely manner. This position applies knowledge of each of the conditions being studied and of medical records organization related databases medical terminology diagnoses tests and medical information management procedures to assure comprehensive data collection and data quality. This position serves as a liaison between CDPHE and the staff at hospital medical records departments and other sources of data. The position serves as a resource to help with new surveillance officer training and case report form clarification. This position also assists with data validation and cleaning to ensure completeness and correctness of data.

What you will be doing:

• Conduct enhanced case surveillance for COVID-19 RSV and influenza-associated hospitalizations by conducting in-depth medical record reviews using standardized data collection forms to collect demographic clinical treatment vaccination and laboratory information.
• Abstract medical information from electronic medical records according to specific instructions.
• Enter data into central databases and track reported cases and completion of record reviews.
• Participate in data cleaning request copies of medical records directly from hospitals when warranted (e.g. insufficient information in available electronic medical record
• Help answer fellow medical record abstractors questions.
• Identify COVID-19 influenza and RSV-associated hospitalizations that are reported to CDPHE into EpiTrax to ensure they meet case definition.
• Identify COVID-19 influenza and RSV-associated hospitalizations that are reported to CDPHE via CHA discharge audits to ensure they meet case definition.
• Enter unreported or missing information reported by these methods into the communicable disease databases (EpiTrax REDCap)
• Based on lists provided by the CDC project site staff or internal CDPHE staff validate data that has been marked as possibly erroneous and incomplete or correct missing or erroneous data from record abstraction or data entry.
• Evaluate the quality of reporting sources for reporting accuracy consistency data quality volume of case reports effectiveness of the data source for program objectives and report to the project epidemiologist project/unit manager and/or Principal Investigator.
• Identify data quality issues and problems with reporting sources such as missing records incomplete records or incorrect records.
• Assist in the development of flexible solutions to resolve the problems.
  

An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:

Four (4) years of experience in public health or communicable disease control communicable disease surveillance health data management medical record abstractionor other experience closely related to the work assigned to the position

• A pre-employment background check
• Travel for training conferences or hospitals.
• Be expected to work and/or remain at their worksite in delayed start early release or closure situations.
• Be available in the event of an emergency (e.g. bio-terrorist attack chemical attack disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time travel restrictions may be in place.
• Be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time travel restrictions may be in place.

• Relevant state of Colorado work experience.
• Experience in collecting and entering data
• Experience with communicable disease surveillance data
• Experience abstracting information from electronic medical records
• Experience navigating a variety of electronic medical record platforms
• Experience working in relational databases such as REDCap CEDrs or EPI TRAX
• Experience in medical terminology

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.

For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Information

A complete application packet must include:

1. A complete application that documents your work history giving details of your qualifications including how your experience aligns with the minimum and preferred qualifications when listing your work history.
2. A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
3. A copy of your transcripts if you are using education to meet the minimum qualifications. (unofficial copy acceptable)
4. If you are a veteran attach a copy of your DD214 to your applications.

ADAAA Accommodations: TheState of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to ourADAAA Coordinator Dan McKenna at or call option 5.