Administrative Support

Administrative Support
San Juan PR

Client: CGI

This is an Administrative Support position in San Juan PR that requires being onsite in the office 2-3 days/week. It is a temporary backfill role probably 3-6 months. The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week then in person interviews on Wednesday October 23^rd so there is a short turnaround time needed. The full job description is below:

Administrative Support (Hybrid)
This is an exciting hybrid full-time opportunity to join a fast-paced engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people with opportunities to learn and grow in your career. This is a hybrid role requiring the candidate to be on-site 2-3 days per week at our office in San Juan Puerto Rico.

Your future duties and responsibilities
Responsibilities will include but are not limited to:
Facilities POC:
Maintain employee parking passes
Maintain employee and visitor office badges
Receive packages
Coordinate with building manager for any maintenance inspections or required drills
Stock office supplies and maintain inventory

In office events:
Assist with research planning and coordination of team events
Assist with planning and coordination of meetings
Assist with research planning and coordination of CSR events

Certifications:
Coordinate gathering certifications needed to do business in PR from government agencies

PMO activities:
Enter/review team members expense reports

Other:
Assist with translation of documents from Spanish to English and English to Spanish


Required qualifications to be successful in this role
Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
Experience with Microsoft Office applications (Word PowerPoint Excel)
Flexibility ability to multitask and handle a fast-paced work environment
Attention to detail
Excellent verbal/written skills in both English and Spanish