Front Office Administrative Assistant

Front Office Administrative Assistant

Location: Redlands CA
Company: Maupin Payne Financial Advisors
Industry: Securities
Salary: Starting at $45000 annually
Schedule: Full-Time MondayFriday 8:00 AM 5:00 PM

About Us
Maupin Payne Financial Advisors is a trusted name in the securities industry committed to delivering proactive high-caliber financial services to our clients. We pride ourselves on creating a professional yet welcoming environment where every team member plays a vital role in our success.

Why Join Us

• Competitive starting salary ($45000)

• Generous retirement plan to help you secure your future

• Paid time off and holidays for work-life balance

• Supportive small-office setting with a collaborative team

Position Overview
We are seeking a Front Office Administrative Assistant to join our Redlands office. This role is essential to enhancing the client experience by providing operational and administrative support to two Administrative Assistants and two Financial Advisors. You will interact directly with clients anticipate their needs resolve issues and ensure seamless service delivery.

Key Responsibilities

• Greet clients and visitors ensuring a professional and welcoming environment

• Answer and manage incoming calls

• Independently handle operational and processing tasks to fulfill client requests

• Resolve client issues promptly and effectively

• Generate daily reports manage mailings and perform data entry across multiple systems

• Maintain Financial Advisors schedules and prepare meeting reports

• Keep front office areas neat and organized

• Order supplies and assist with special projects as needed

Requirements

• Strong communication skills both internal and external

• Ability to multitask and remain professional under pressure

• Proficiency in Microsoft Office Suite (Excel Outlook; testing may be required)

• Ability to sit for extended periods

• Typing speed of 40 WPM and basic math skills (testing required)

• Must pass fingerprinting criminal background check and bankruptcy report per FINRA and Broker Dealer requirements

Ideal Candidate

• Previous experience in financial services or banking preferred

• Self-starter with initiative and accountability

• Strong interpersonal skills and a genuine desire to help others

• Comfortable with technology and demonstrates urgency in completing tasks

• Reliable detail-oriented and takes pride in delivering exceptional work