Project Administrator – Landscape Construction Recreation Projects

About the Opportunity

Our client a leader in designing and building creative outdoor recreation spaces is seeking an organized and detail-oriented Project Administrator with experience in landscape construction. This role supports the installation and execution of playground and recreational structure projects from post-design through ordering scheduling tracking and completion.

This is an excellent opportunity for someone who enjoys both hands-on project coordination and administrative precision. Youll work closely with internal teams suppliers and vendors to ensure projects are delivered efficiently safely and on schedule.

If youre a proactive multitasker who thrives in a fast-paced environment and takes pride in staying organized this could be a great fit for you.

Key Responsibilities

Daily / In-Season Focus:

Follow up on issued quotes and ensure timely communication and updates.

Manage and organize project data and correspondence using HubSpot and Office 365.

Coordinate orders deliveries and installations for playground and landscape projects.

Handle vendor communication manage purchase orders (POs) and resolve shipment issues.

Track and address damaged products or component replacements as needed.

Maintain a clean organized workspace and filing system.

Respond quickly to issues or emergencies taking initiative to find solutions.

Off-Season Focus:

Prepare accurate estimates and quotations for playground and site furnishing projects.

Solicit and evaluate quotes from suppliers and subcontractors.

Draft proposals and manage project documentation.

Support sales and design teams with accurate pricing and technical information.

Participate in planning meetings to forecast upcoming construction seasons.

Qualifications

Proven experience in landscape construction coordination playground installation or related outdoor project environments.

Strong proficiency in Microsoft Office 365 (Excel Word Outlook Teams) and HubSpot (or similar CRM systems).

Excellent organizational administrative and communication skills.

Ability to work both independently and collaboratively in a small fast-paced team.

Strong attention to detail and commitment to accuracy.

Valid drivers license and personal vehicle (required).

Knowledge of playground safety standards (CSA Z614) is an asset but not required.

Whats in It for You

Competitive salaried compensation based on experience.

Opportunities for professional development and industry certifications.

A dynamic role that evolves with the seasons.

A supportive collaborative work environment with meaningful community impact.

How to Apply

If youre ready to help bring safe inspiring outdoor spaces to life wed love to hear from you.

Apply today through Trevor Frances Recruitment or contact our team to learn more about this exciting opportunity.

Equal Opportunity

Trevor Frances Recruitment is an equal opportunity employer. We value diversity and inclusion and welcome applicants from all backgrounds. Accommodations are available upon request for candidates taking part in all aspects of the selection process.