Executive Headquarters Coordinator
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Job Location:
Santa Clara County, CA - USA
Monthly Salary:
$ 76000 - 95000
Posted on:
16-10-2025
Vacancies:
1 Vacancy
Job Summary
Interested candidates based outside of the designated areas are welcome to apply provided they have the indefinite right to work in the job location. We are unable to sponsor H-1B or other U.S. work visas for this role at this time.
Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners Cohesity makes it easy to secure protect manage and get value from data across the data center edge and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities including immutable backup snapshots AI-based threat detection monitoring for malicious behavior and rapid recovery at scale.
Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation Product Strength and Simplicity in Design.
Join us on our mission to shape the future of our industry.
We are seeking a highly professional and service-orientedExecutive Headquarters Coordinatorto be the first point of contact at our global headquarters. This individual will play a pivotal role in creating a welcoming and seamless experience for employees executives customers and visitors. The ideal candidate thrives in a fast-paced high-visibility environment balancing front-of-house presence with behind-the-scenes operational support.
This is a unique opportunity to represent our company at the highest level working at the intersection of workplace and customer experience. As ourExecutive Headquarters Coordinator you will play a central role in shaping the first and lasting impressions of our headquarters.
HOW YOULL SPEND YOUR TIME HERE:
Reception & Guest Experience
Serve as the face of our headquarters providing a polished warm and professional welcome to employees customers and guests.
Greet and hostVIP visitorswith exceptional professionalism and discretion.
Manage reception operations including visitor registrationbadging and lobby readiness.
Assist with visitor parking arrangements ensuring a smooth and stress-free arrival experience.
SupportExecutive Briefing Center (EBC)events ensuring guest experience is seamless from arrival to departure.
Anticipate and respond timely to guests Executives and EAs needs with service excellence.
Maintain aprofessional dress code and appearanceat all times projecting the companys values and brand.
Executive & Customer Support
Partner with Sales Customer Success and Executive teams to prepare for customer briefings executive meetings and leadership events.
Support logistics for customer visits including room set-up catering AV and materials.
Provide on-the-ground support during EBC sessions and executive meetings.
Operations & Vendor Management
Liaise with Workplace Security and IT teams to maintain a professional and safe environment.
Coordinate with vendors (food & snack janitorial AV etc.) to ensure service standards are met.
Track supplies and oversee lobby/event area readiness.
Assist with administrative work such as expense management FedEx shipping & receiving front desk deliveries.
Event & Culture Support
Assist in execution of onsite events employee engagement activities and leadership town halls.
Provide administrative and logistical support for company meetings and celebrations.
Contribute to creating a vibrant and welcoming workplace culture.
WED LOVE TO TALK IF YOU HAVE MANY OF THE FOLLOWING:
5 years of experience in a receptionist front-of-house executive assistant or hospitality role; tech or high-profile corporate HQ experience strongly preferred.
Strong organizational skills with the ability to multitask and manage competing priorities.
Experience with visitor management systemsbadging processes and parking coordination.
Proficiency with Microsoft Office tools or similar and Workplace systems (visitor management room booking etc.).
Outstanding interpersonal and communication skills - both verbal and written - with executive presence and professionalism.
Demonstrated discretion reliability and ability to handle confidential information.
Ability to remain calm proactive and adaptable in fast-changing or high-pressure environments
A role model forprofessional conduct positive energy and team collaboration
Ability to beon-site every day from 8am to 5pm andflexible in supporting occasional after-hours events.
Ability to lift up to 510 lbs and move supplies as needed for events.
Alignment with our RADIO values (Respect Authenticity Deliver Innovation Customer Obsession).
Demonstrated ability to leverage AI tools to enhance productivity streamline workflows and support decision making
What Were Looking For:
Ahospitality mindset: warm professional and service-oriented.
Adetail-driven operator: anticipates needs ensures flawless execution.
Acollaborative teammate: works across Workplace People Security IT and Executive teams.
Abrand ambassador: projects the culture values and professionalism of our company to everyone who enters our HQ.
Disclosure Pursuant to Applicable State Equal Pay Transparency Laws - This position has a starting pay range as listed below. Actual salary depends upon many factors including a candidates skills qualifications and experience location and salary expectations and therefore a starting salary at the low end high end or even above the stated range may be offered. This position may also be eligible for bonus compensation commission (if in a sales function) and/or equity grants. Additionally full-time employees are eligible to participate in ourcomprehensive benefits framework including health and wellness benefits vacation paid holidays and refresh days 401(k) retirement plan life and disability insurance coverages and other benefits the Company may offer from time to time.
Pay Range :
The compensation noted above is based on an annualized hourly rate assuming normal full-time employment.
Data Privacy Notice for Job Candidates:
For information on personal data processing please see our .
Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us atCOHESITY or for assistance.
In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Interested candidates based outside of the designated areas are welcome to apply provided they have the right to work in the job location.
Required Experience:
IC
Key Skills
- Corporate Risk Management
- Electronics
- Infection Control
- Bakery
- ELV
- Accident Investigation
About Company
Cohesity gives you both data security and data management. Defend against ransomware with immutable backup, AI-based early threat detection, and rapid data recovery.
