Administrative Assistant to the Deans

• Manage and maintain the complex calendars and daily schedules for the school coordinating meetings with parents students staff and external stakeholders.
• Serve as the primary receptionist for the Deans Office and Student Support warmly greeting and directing students parents and visitors and screening and routing telephone calls.
• Compose format and proofread high-quality correspondence memos reports and presentations of both a routine and confidential nature.
• Manage office supplies work orders mail distribution and administrative equipment maintenance for the Deans Office.
• Assist with special projects reports and data compilation as requested by the Deans or Principal.

• Confidential Record Management: Manage maintain and safeguard highly confidential student files and disciplinary records in compliance with school policy and state/federal regulations.
• Coordinate follow-up for student appointments parent phone calls and disciplinary processes as directed by the Deans.
• Assist with communication related to student attendance behavioral expectations and administrative processes between the Deans faculty and parents.
• Process and track essential administrative forms ensuring accuracy and timely distribution to relevant departments (e.g. Guidance Main Office etc.).
• Support faculty by assisting with administrative tasks related to professional development substitute coverage coordination or general departmental support as needed.

• Utilize the student information system (PowerSchool or similar platform) and related databases for data entry record updates generating reports and all components of 504 Plans
• Maintain proficiency in Google Workspace (Docs Sheets Calendar) to efficiently create share and manage all necessary office documents.
• Assist the Deans and staff with minor technical troubleshooting related to office equipment and scheduling software.

• Prepare materials and minutes for administrative disciplinary and student support meetings.
• Coordinate logistical arrangements for specific school events and activities managed by the Deans Office which may include orientation programs awards ceremonies or student-led initiatives.

• Minimum of three (3) years of proven experience in an administrative support role preferably in a school or other highly professional fast-paced setting.
• Exceptional interpersonal and communication skills (written and oral) to interact effectively with students parents teachers and administrators.
• Absolute discretion and sound judgment in handling sensitive and confidential student information is paramount.
• Strong organizational skills accuracy and proven ability to manage multiple competing demands and deadlines efficiently.
• Advanced proficiency with office technology including Microsoft Office (Word Excel) and Google Workspace.
• Familiarity with student information systems (e.g. PowerSchool) is highly desirable.

Required Experience:

IC