Administrative Secretary (Promotional)
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Job Location:
Hayward, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Introduction
YOU MUST BE AN ALAMEDACOUNTY EMPLOYEE TO APPLY
THISIS A NEWPROMOTIONAL ASSEMBLED EXAMINATION.The eligiblelist resulting from this examination will cancel any existing list and may last approximatelyone year but canbe extended. Qualified applicants must be currentcounty employees and havecompletedbythe last dayfor filing the equivalent of six months of continuous service following a regular appointment in the AlamedaCounty classified service.A regular appointment does not include provisional TAP (TemporaryAssignment Pool) or STEP-UP appointments.
Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.
APPLICATIONS WILL ONLY BE ACCEPTED ONLINE.
Special Typing Requirement / Typing Certificate:
A typing certificate demonstrating your ability to typea net typing speed of 40 words per minutemust be uploaded (under the resume tab) of your online application. You must submit by the filing deadline an application and typing certificate demonstrating your ability to type 40 net words per minute. The typing certification must be obtained from a temporary agency employment agency or community college. The certificate must be printed on the letterhead with the address and phone number of the agency or college signed by the administrator and must have been obtained within six (6) months of the filing deadlineTuesday October 28 2025.Failure to submit a valid typing certificate will result in your immediate disqualification.
You may wish to contact the East Bay Works Career Centers. Visit go to the locations tab to locate a center near you.
Additional typing test resource information is availableHERE.
DESCRIPTION
- Of over 700 employees AND
- In which the department head reports directly to the electorate Board of Supervisors or County Administrative Officer.
THE VACANCIES
We are currently recruiting to establish a countywide eligible list that will be used by any Countydepartment oragency needing to fill a vacancy in this classification. There is a vacancy in the Alameda CountyCommunity Development Agency.
THE IDEAL CANDIDATE
In addition to meeting the minimum qualifications below ideal candidates will possess strong office skills and experience relevant computer applications knowledge and experience as well as demonstrated success in the following areas:
- Be an excellent communicator with the ability to communicate effectively both orally and in writing to a wide variety of audiences such as co-workers customers community officials and Agency Directors.
- Maintain effectiveness even when experiencing changes in work responsibilities and deadlines.
- Strong organizational skills with the ability to prioritize work and manage multiple assignments simultaneously.
- Strong collaborator with the ability to effectively work with others to achieve goals.
- Excellent decision maker with a keen insight for identifying issues and addressing them proactively and making decisions and exercising good judgment based upon available data successfully solving problems and formulating action plans.
- Demonstrated secretarial background with high standards for quality work products.
- Ability to monitor and maintain information which can be made available immediately upon request.
MINIMUM QUALIFICATIONS
KNOWLEDGE AND SKILLS
- Modern office practices and procedures including business correspondence record keeping systems and standard office equipment operations.
- Correct English usage including spelling and grammar; business letter writing and proper format for typed materials.
- Word processing and/or spreadsheet applications.
- Principles of managing and coordinating secretarial aspects of a large or complex program.
- Organization and functions of County government.
- Perform difficult clerical work involving independent judgment; type with speed and accuracy at not less than 40 words per minute.
- Prepare clear and comprehensive reports; draft compose and edit correspondence from brief oral or written instructions using word processing applications.
- Speak clearly and concisely to obtain and relay information.
- Maintain personnel and other record files.
- Identify and correct errors in English usage grammar and mathematical calculations in a variety of documents.
- Organize and prioritize work load; complete work under time deadlines.
- Learn to interpret and apply laws rules and written directions to specific situations.
- Establish and maintain effective working relationships with co workers and the general public.
- Assist in devising and keeping office records of a confidential nature; maintain confidentiality.
- Evaluate demands on an Administrators time; arrange his/her schedule accordingly.
- Work with officials and the general public in routine emergency and emotional situations.
- Take responsibility and use good judgment in recognizing scope of authority.
EXAMINATION COMPONENTS
The examination will consist of the following steps:
- A review of the applicants application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
- Anoral examination which will be weighted as 100% of the candidates final examination score. The oral examination may contain situational exercises.
CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS.
We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position in which case the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies or for other alternate jobs with comparable scopes of work.
To learn more about our recruitment and selection process please visit the What You Need to Know section of our website AND SELECTION PLAN RECRUITMENT PLAN Deadline for Filing: 5:00 p.m. Tuesday October 28 2025 Review of Applications for Minimum Qualifications: By November 4 2025 Pre-Recorded Civil Service Oral Interview Examination: November 21 - December 1 2025 Notification of Results: Week of December 15 2025 SELECTION PLAN Department Hiring Interviews: TBD Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA) Federal Americans with Disabilities Act (ADA) Alameda Countys Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process please contact the assigned Human Resources Representative listed on the job announcementbefore the last date of filing.Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable order to qualify for a reasonable accommodation applicants must have a disability/medical condition pursuant to the ADA FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures please visit our website County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being For your Financial Future For your Work/Life Balance *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three (3) days of management paid leave. Exempt management employees are entitled to up to eight (8) days of management paid leave. All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add@@andas accepted addresses to any email blocking or spam filtering program you may use. If you do not do this your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the My applications button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxesandare routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.Rating of Pre-Recorded Civil Service Oral Interview Examination: December 3 - 10 2025 Conclusion
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
About Company
Just east of San Francisco Bay lies Alameda county. The county, which is governed by a five-member board of supervisors, includes the major cities of Hayward, Oakland, San Leandro, and Livermore. Fifty county departments handle services like behavioral health care, emergency medical, ... View more
