Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5589 - Administrative Specialist III

Salary Grade: 10

Pay Range

Hiring Range: $51563 - $61859 Annually

Pay Range: $51563 - $72176 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

This position provides professional administrative services to multiple divisions within the Grants Management and Innovation (GMI) Department. The role is responsible for a variety of administrative duties including document preparation supply ordering furniture and equipment oversight data entry meeting note taking human resources support emergency management supports serving as departmental personnel representative managing departmental building operations and managing departmental business operations. We invite you to apply to fill this crucial position of the GMI team.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments needs and will be communicated to the applicant or incumbent by the supervisor.

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department division or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA) contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets oversees expenditures performs cost and statistical analyses and prepares reports and recommendations;

• Performs research prepares written reports and recommendations and informs management of issues concerns and problems of specialized work unit;

• Provides information status and recommendations to department directors division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting payroll personnel management information services and/or purchasing;

• Represents work unit at various meetings conferences or on committees and provides specialized expertise related to area of assignment;

• Develops maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Bachelors Degree from an accredited college or university with a major in public administration business administration management or a closely related field as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County as an Administrative Specialist II or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Experience working independently prioritizing multiple tasks and adapting to changing priorities in a fast-paced environment.

• Experience with/knowledge of County policies procedures and compliance requirements or experience in a government or public service environment.

• Experience maintaining records or databases.

• Minimum one (1) year experience with Microsoft Office Suite including Excel Word Outlook and Teams.

• Minimum one (1) year experience organizing activities and/or performing administrative tasks.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items:The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.