Administrative and Onboarding Coordinator | Full-Time | Mobile Convention Center

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

The Administrative and Onboarding Coordinator provides administrative support to the Operations team across AL KY and WI venues. This role assists with candidate intake scheduling system setup onboarding coordination and operational payroll support. The Coordinator ensures accurate timekeeping supports managers with staffing logistics and provides general administrative assistance to maintain smooth day-to-day operations.

Work Environment
This position is on-site at the Mobile Convention Center. Standard business hours apply with occasional flexibility required to support events including mornings evenings and weekends as needed. Must maintain regular attendance and a professional presence.

This role will pay an hourly rate of $26.00

Benefits for Full-Time roles: Health Dental and Vision Insurance 401(k) Savings Plan 401(k) matching and Paid Time Off (vacation days sick days and 11 holidays)

This position will remain open until March 20 2026.

The Arthur R. Outlaw Mobile Convention Center is a spectacular facility providing excellent meeting accommodations. It features 317000 gross sq. ft. including a 100000 sq. ft. exhibit hall and a unique design with terraces for outdoor functions and breathtaking views of the Mobile River.

• Post job openings in ICIMS for AL KY and WI based on manager direction.
• Review resumes and forward qualified applicants to the appropriate manager.
• Contact candidates to gather prescreen information and schedule interviews.
• Prepare offer details for managerial review and approval.
• Request the opening or closing of requisitions in ICIMS as needed.
• Provide daily onboarding status updates and maintain the onboarding tracker for AL KY and WI.
• Input new hire information into scheduling platforms including Homebase (KY) and HotSchedules (AL).
• Submit background check requests for AL candidates following established procedures.
• Initiate Employee Files and provide the completed portion to the HR Director before the employees start date.
• Enter new hire profiles and secondary pay rates into E-Time under manager or payroll direction.
• Assist with job fairs from start to finish in coordination with the HR Director and managers.
• Collect review and verify employee timecards for accuracy prior to payroll submission.
• Assist with badge creation and timekeeping access setup.
• Prepare weekly timesheet summaries and communicate discrepancies to the Payroll team.
• Provide basic ADP access or navigation support to employees before escalating to IT or Payroll.
• Collaborate with the Payroll team to ensure timely processing of labor hours for AL operations.
• Provide general administrative and operational support to hospitality leadership across AL KY and WI.
• Assist with creating orientation slideshows for Mobile and other venues.
• Provide operational support during high-volume catering events or special projects.
• Maintain organized digital files trackers schedules and shared documents used by Hospitality Operations.
• Support day-to-day office and communication needs as assigned.
• Other duties and responsibilities as assigned.

• High school diploma or GED is required
• Ability to travel to venues as needed.
• Possess superior interpersonal and strong written and oral communication skills
• Ability to function in a fast-paced high-pressure environment handle multiple tasks at one time meet deadlines
• Must be self-motivated with strong leadership abilities and organizational skills.
• Strong interpersonal and communication skills
• Excellent organizational skills and attention to detail
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.